Document Reference: No:-17-14/2025-GDS
Government Body: Government of India, Ministry of Communications, Department of Posts (GDS Section)
Classification: Urgent
Issue Date: 25.08.2025
Subject: Facial attendance of BPMs through DARPAN Device.
Key Points:
- Purpose: To implement an online facial attendance system for Branch Postmasters (BPMs) using DARPAN devices, as desired by the Hon’ble Minister of State for Communications.
- Pilot: A successful pilot was conducted from 01.06.2025 to 30.06.2025 in 1,151 Branch Offices across 4 Postal Divisions (two each in Madhya Pradesh and Maharashtra Circles).
- Solution: The AEBAS (Attendance System) Android App, developed by NIC, will be deployed on DARPAN devices for facial recognition attendance. IPPB will handle installation and updates.
Rollout Schedule (Phased Implementation):
| Phase | Description | Rollout Date |
|---|---|---|
| I | 15% Postal Divisions in MP and MH Circle + Two Postal Divisions in each remaining Circle | 13.10.2025 |
| II | 30% Divisions in all Circles (including Phase-I divisions) | 24.10.2025 |
| III | 60% of Divisions in all Circles (including Phase-I & II divisions) | 04.11.2025 |
| IV | 100% of Divisions in all Circles (including all previous phases) | 11.11.2025 |
Key Activities & Timelines for Circles:
Circles must complete these activities by the specified dates for each phase.
| S.No | Activity | Phase-I Deadline | Phase-II Deadline | Phase-III Deadline | Phase-IV Deadline |
|---|---|---|---|---|---|
| 1. | Obtain & activate a subdomain on the attendance portal | 05.09.2025 | 12.09.2025 | 19.09.2025 | 26.09.2025 |
| 2. | Prepare Master Data of BOs and GDS in provided Excel template | 05.09.2025 | 12.09.2025 | 19.09.2025 | 26.09.2025 |
| 3. | Add BO details (including geo-fencing) to the portal | 19.09.2025 | 26.09.2025 | 04.10.2025 | 10.10.2025 |
| 4. | Register and activate GDS at the attendance portal | 04.10.2025 | 10.10.2025 | 18.10.2025 | 25.10.2025 |
| 5. | Install & test AEBAS and Aadhar Face RD apps on DARPAN devices | 10.10.2025 | 17.10.2025 | 25.10.2025 | 01.11.2025 |
Additional Instructions:
- Personnel: Each Circle must nominate a Master Trainer (≥ Postal Assistant rank) and a SPOC (≥ PS Group–B rank, preferably AD/APMG). DPS (HQ) will oversee implementation.
- Coordination: Circles must provide details of nominated personnel within 3 days via a dedicated spreadsheet.
- Documentation: User manuals, Process Flow Documents (PFDs), and FAQs are available on the DoP Attendance Portal (https://indiapost.attendance.gov.in) and via a shared Google Drive.
- Subdomains: Priority for rollout is to be given to the 59 Divisions (besides the 4 pilot divisions) that already have registered subdomains.
Annexure-A Details (Summary):
The annexure provides detailed steps for the key activities listed above, including:
- Preparing master data in specific Excel templates.
- Obtaining, activating, or updating a subdomain for the attendance portal.
- Adding Branch Office details and geo-fencing data.
- Registering and activating GDS employees in the portal.
- Coordinating with IPPB to ensure AEBAS and Face RD apps are installed and tested on DARPAN devices before rollout.
Coordinating Bodies: The Directorate, NIC, CEPT, and IPPB are responsible for overarching support, training, API integration for MIS, and pushing the app updates to devices.
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