GDS Roster Management - Operational Guide Version 2.0 dated 05/01/2026

📌 Introduction 

• The guide provides detailed procedures for managing Gramin Dak Sevak (GDS) vacancies using the Advanced Postal Technology (APT) 2.0 system.
• It is designed for Administrative Offices to handle vacancies under their jurisdiction.
• Data is sourced from Master Data Management (MDM) and auto-populates into dependent modules (Rule 3, GDS Online, Compassionate appointments, etc.).
• Disclaimer: The guide is illustrative and not a substitute for official rulings/manuals.

🔑 Key Points 

• Login: Access via https://app.indiapost.gov.in/employeeportal with credentials.
• Roles Defined: ASP HQ Division → Roster Vacancy Management
• Division Head Approver → Approves vacancies at divisional level
• Circle Head Approver → Approves vacancies and withheld posts at circle level
• Directorate Level Approver → Final approval at divisional/circle level
• Core Functions: Language mapping for GDS posts
• Vacancy management (marking posts vacant)
• Withheld management (marking posts withheld with reasons & documents)
• Approval workflows at Division, Circle, and Directorate levels

📖 Main Content

1. GDS Roster Language Management Offices must be mapped with local language and gender (mandatory).

• Women-designated offices → Gender must be set to Women.
• Multiple languages can be mapped as per Directorate guidelines.
• Tools available: Save/Reset, Filter, Column customization, Export to Excel.
• Incorrect mappings must be corrected each cycle to ensure candidates see accurate language options.

2. Vacancy Management Posts can be marked as Vacant with details like cadre, designation, language, gender, category, and remarks.

• Vacant posts are displayed to candidates in GDS engagement modules.
• Data flows into dependent modules (Rule 3, Online engagement, Compassionate cases).

3. Withheld Vacancy Management Posts can be marked as Withheld with mandatory fields: Category (UR, OBC, SC, ST, PWD, etc.)

• Reason (Transfer, Court Case, Compassionate, Surplus, Appeal Pending, etc.)
• Supporting PDF document (<200 KB)
• Remarks (minimum 10 characters)
• Workflow ensures transparency and justification for withholding posts.
• Options: Save/Reset, Search, Export to Excel, View Uploaded File.

4. Validation & Status Checks Filled Posts (Valid/Invalid Status): Valid posts remain active; invalid ones must be corrected in PIS before proceeding.

• Vacant Posts: Displayed only after being marked in Vacancy Management.
• Withheld Posts: Displayed only after being marked in Withheld Management.
• Posts for Other Modules: Vacancies linked to Rule-3, Online, or CCE cycles are shown separately.

✅ Conclusions The GDS Roster Management module in APT 2.0 standardizes vacancy handling across divisions, circles, and directorates.

• Mandatory language and gender mapping ensures fairness and accuracy in candidate selection.
• Withheld management introduces accountability by requiring documented reasons.
• The system integrates seamlessly with dependent modules, reducing duplication and errors.
• Overall, the guide emphasizes structured workflow, transparency, and compliance with Directorate rules.

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