Subject: Delegation of Financial Powers to Heads of Circles (HOC), Heads of Department (HOD) and Divisional Heads of Department of Posts
The undersigned is directed to refer to this Department's Office Memorandum dated 28.03.2025 and Addendums dated 22.05.2025 and 08.09.2025, delegating financial powers to HOCs, HODs, Independent Directors, Sr. DDG (PAF), GM (F), DsAP, and Divisional Heads in four different Schedules (II.A, II.B, II.C, III).
After evaluation of requests from Divisions and Circles, modifications have been made to expenditure items.
Key Modifications
- Schedule II: Definition of HOD expanded to include senior officers like Secretary PSB, CPMG, CGMs, Director RAKNPA, Sr. DDG (PAF), GM (CEPT), etc.
- Schedule III: Heading revised to “Financial Powers delegated to Heads of Postal Divisions, RMS Divisions, Chief Postmaster (GPO), Superintendent PSDs and Senior Postmaster.”
Schedule II.A – Financial Powers of HOC/HOD
- Object Head 01 (Salaries): Includes pay, honorarium, stipends, allowances, LTC leave encashment.
- Arrears of Pay/Allowances: HOC up to ₹1 lakh, HOD up to ₹50,000; overall ceiling ₹5 lakh.
- Rewards: Cash awards up to ₹25,000 for postal employees/GDS; informers up to ₹10,000.
- Medical Treatment: Reimbursement up to ₹1,00,000 per case.
- Office Expenses: Covers stationery, utilities, outsourced staff, hospitality, conferences, minor equipment/furniture.
- Printing & Publication: Printing of forms, manuals, reports, etc. (excluding publicity).
- Advertising & Publicity: Through BoC/DAVP – up to ₹10 lakh per case.
- Minor Civil/Electrical Works: Repairs/maintenance up to ₹50 lakh per case.
- Professional Services: Consultants, legal services, training – HOC up to ₹50 lakh, HOD up to ₹25 lakh.
- Motor Vehicles: Procurement against condemned vehicles – full powers.
- ICT Equipment: Laptops for office use – HOC up to ₹50 lakh/year, HOD up to ₹25 lakh/year.
- Buildings & Structures: Construction/reconstruction – HOC up to ₹20 crore, HOD up to ₹10 crore.
- Write-off of Losses: Irrecoverable losses up to ₹50,000 per case.
- Conveyance of Mails: By road, air, or foreign contracts – limits vary from ₹5 lakh to ₹20 crore.
- Single Tender Basis: HOC up to ₹50 lakh, HOD up to ₹10 lakh.
Schedule III – Financial Powers of Divisional Heads
- Medical Treatment: Reimbursement of medical bills up to ₹2 lakh per case.
- Office Expenses: Non-recurring contingent expenditure up to ₹25,000 per case (annual ceiling ₹3 lakh).
- Furniture/Fixtures: Up to ₹1 lakh per case (annual ceiling ₹10 lakh).
- Customer Meets: Up to ₹25,000 per meet, annual ceiling ₹1 lakh.
- Office Equipment: Up to ₹50,000 per case, annual ceiling ₹5 lakh.
- Emergent Purchases: Stock/stationery up to ₹2 lakh per annum.
- Carriage of Mails: Up to ₹50,000 per case, annual ceiling ₹6 lakh.
- Rent/Taxes: Hiring accommodation for exams/customer meets – up to ₹10,000 per case.
- Minor Civil/Electrical Works: Government buildings – up to ₹1 lakh per case, annual ceiling ₹5 lakh.
- Repairs/Maintenance: Office equipment, furniture, vehicles – up to ₹25,000 per case.
Other Financial Powers
- Divisional Heads: Full powers for refunds/compensation of loss/damage/non-delivery.
- Heads of Foreign Post Offices: Full powers for refunds of air surcharge, postage, compensation as per administrative instructions.
Approval: Issued with approval of Secretary (Posts) in consultation with JS&FA under Rule 12(2) of Delegation of Financial Power Rules, 2024.
Signed: (Yog Raj) Director (FA) Date: 09 June 2026
Copies to:
- All Members of PSB, Senior DDGs/DDGs, CGMs (PD/BD/PLI), Chief PMGs, Principal Director (F&C Audit), Director RAKNPA, Secretary PSB, All PMGs/GMs, DsAP, Directors (Budget/T&C/IA/Accounts/PA Admn./F-PMU), SO (C&A/PB)/DDO, SO (Admin) for eOffice upload, Office Copy/Guard File.
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For information: Sr. PPS to Secretary (Posts), PSO to DG (Posts), Sr. PPS to AS&FA.
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