APT 2.0 Cut-Off Time Management Guide

1. Purpose

• The guide explains how to add and update Cut Off Times in the APT 2.0 system for transmission schedules.
• Default cut-off time is set to 15 minutes before departure, but supervisors can edit it.
• Ensures bag-wise cut-off timings are correctly maintained before scheduled dispatch.

2. Module Access

• Role: Sorting Divisional Operator
• Path: Sorting Module → Due Mail List → Maintain DML

3. Key Procedures

3.1 Open Due Mail List

• Enter Office ID of Despatch.
• Select schedule → click Maintain/Edit.

3.2 Add Cut Off Time

• Select Stop Office and Bag Type.
• Options: Forward Bag, Is Air, Exceptional Bag.
• Enter Closed To Office ID and Cut Off Time.
• Click Add → verify entry in table.

3.3 Update Existing Cut Off Time

• Click Edit on the row.
• Change Cut Off Time → Save.
• Verify updated value before final save.

4. Operational Guidelines

• Checks before updating: correct Stop Office, Bag Type, Closed To Office, and appropriate Cut Off Time.

Recommended actions:

• Add only required bag-wise entries.
• Update when schedules change.
• Verify all entries before saving.

5. Expected Outcome

• Accurate Due Mail List entries with correct Bag Type, Closed To Office, and Cut Off Time.
• Flexibility to update whenever operational schedules change.

6. Bag Close & Routing

• Login → Navigate to Bag Close at MO.
• Select destination office and bag type → Fetch.
• System displays schedule details (dispatch office, next office, departure/arrival times, cut-off time).
• View Routing shows multi-hop transit path.
• Incomplete hops are flagged with “Ask division to add routing.”