PAY ROLL IT 2.0 System Documentation
System Overview
The PAY ROLL IT 2.0 system is designed for handling payroll processes for GDS (Gramin Dak Sevaks) and Departmental Employees with separate workflows for Accountants and Post Masters.
Process Flow
Pay Fixation
Earnings/Deductions Entry
Generate Pay Bill
Approval
Payment Disbursement
User Roles and Functions
HO ACCOUNTANT
1. Pay Fixation
- One-time activity for GDS TRCA fixation
- Input via Employee ID or bulk upload (MACP/LDCE/NEW RECRUITS)
- Basic Pay sourced from Data Sanitization
- Fields include: Pay Level, Pay Index, Valid From/To dates
2. Earnings and Deductions Entry
[Earnings/Deductions Screen - Replace with actual image]
| Category | Components |
|---|---|
| Earnings | Basic Pay, DA, HRA, TA |
| Deductions | CGHS, GIS, Others |
| Third-Party | Club, LIC |
3. Payment Processing
- POSB Interface for bank credits
- Cheque dispersal option
- No off-cycle concept - allowances can be drawn any day
HO PM (Post Master)
1. Approval Process
[Approval Dashboard - Replace with actual image]
- Dashboard shows pending transactions (e.g., "4 Pay Transaction(s) Pending for Approval")
- Review and approve pay fixations and bills
- View employee details (Name, Post Description, Post ID)
2. Pay Bill Confirmation
- Confirm generated pay bills by Office ID
- Final submission after verification
Data Output Examples
Pay Fixation Output
| trans_id | emp_id | message |
|---|---|---|
| PAY1011277220250501213314 | 10117948 | Success |
Approval Output
| NAME OF THE EMPLOYEE | POST DESCRIPTION | POST ID |
|---|---|---|
| NEETHA PADMANABHAN K T | Post Master | 30343213 |