Aadhaar Enabled Biometric Attendance System - Creation of Sub Domain at Divisional Level

Aadhaar Enabled Biometric Attendance System
(Online Organization On-boarding Manual)

PROCESS FOR GETTING SUB-DOMAIN AT DIVISIONAL LEVEL-(Revised) *

• The Nodal officer (Division/Unit Head) will follow the procedure to onboard the Postal Division: 
• Visit to attendance portal , select ‘Organization Registration’ from the side menu.

URL https://central.attendance.gov.in/

• The Nodal Officer fills up the online form shown in Figures 1.1 to 1.4. (Enlarge the image to see details to fill)

Organization Details(Revised)

• Select the Nic coordinator in the drop-down list as per your State/Circle

Figure 1.2

• Fill in the Nodal Officer details

figure 1.3

• On submission, the next step

Having submitted the form, The system generates a Temporary Registration Number and sends it on Nodal Officers mobile number. Then the following screen will appear-

Figure 1.4

• For uploading form it can be done as shown below-
• Enter the Temporary Registration Number which is sent on Nodal Officers mobile as SMS.
• Enter Mobile Number.

Type the Security Code shown.

Click on Submit

Figure 1.5

• Enter the OTP sent on the mobile of the Nodal Officer.
• On submission of the form, the details such as Organization Name, Nodal Email, Nodal Mobile, Status, and Creation date will reflect on the screen along with the Actions that can be taken- Edit, Print, Upload File, View, and Exit.

A temporary registration Number is sent on the mobile of nodal officer through SMS/E-mail. Keep the temporary registration number safe as it will be required to login for edit/upload/Print of organization details form before approval from NIC Helpdesk Team.

• View- On selecting the View button, the following screen will appear, where all details entered in the form can be seen and checked for any errors.

Figure 1.24

The user can select Back to go to the previous screen.

• Edit- In case of incorrect entry in any of the fields, the information can be edited by clicking on the Edit button. The following screen will appear, where changes can be made.

Figure 1.25

• Once the details in the screen are corrected, the form can be submitted so that it can be processed.
• Print- The user will take a printout of the form and get it signed and stamped, so that it can be uploaded.

( Appendix -A – Application format for organization Onboarding)

Figure 1.26

Signed and stamped before upload: -

• Divisional Head will print the form after filling all the details and mail it to the Circle/RO as the case may be for sign and stamping.
• Please ensure that the Nodal appointed officer and stamping authority are different & The signing Authority to be Head of Organization and different from the appointed Nodal officer.
• The Stamp should specify the name, designation, and organization name of the stamping authority.
• After receiving the signed copy from the Circle office. Division nodal officer, scan/save the filled, signed & stamped form and save it in ".jpg" format of max file size 300 KB.
• Upload File- The signed copy of the Form(Appendix-A) should be uploaded using the temporary login details received nodal officer's mobile/email id for review and approval of the NIC team.

➢ Please review the form before submission.

➢ Use the URL with the temporary user ID and password to upload the form https://attendance.gov.in/org_onboarding/manage_onboardingform#!

Figure 1.27

• Upon submitting the form, the following screen will appear-

Figure 1.28

• The form is uploaded successfully. The system generates a Temporary Registration Number and sends it on the Nodal Officer’s mobile number.
• When the user clicks on Exit, the following screen will appear-

Figure 1.29

In case the user wants to edit some information provided in the form earlier, it can be done as shown below-

• Enter the Temporary Registration Number, which is sent to the Nodal Officers’ mobile as SMS.
• Enter Mobile Number.
• Type the Security Code shown.
• Click on Submit

Figure 1.30

• Enter the OTP sent on the mobile of the Nodal Officer.
• Click Submit.

Figure 1.31

The following screen will appear.

Figure 1.32

A system-generated confirmatory mail is sent to the Nodal Officer’s Email.

Figure 1.33

The Nodal Officer clicks on the link sent through mail. The following screen will appear-

Figure 1.34

• The request is then sent to the Helpdesk Team. Once it is approved, the organization's attendance URL and nodal credentials are shared. This process may take 2-3 days.
• Thereafter Nodal Officer can log in to its own attendance portal and get BO details/ GDS registration and other modules ready accordingly.