Revenue Stamp Procurement in DOP IT 2.0

SOP on Revenue Stamp Procurement in DOP IT 2.0

Key Roles Involved:

• Operator (Inventory Card Role)
• Supervisor
• Treasury Operator
• Warehouse Operator

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Step-by-Step Process:

1. Operator — Procurement Request

1. Login as an Operator with the Inventory Card Role enabled.
2. Navigate to: Inventory → Procurement Card → Procurement Request.
3. Select Vendor (create via IndiaPost Customer Self-Service if not listed).
4. Enter Remarks: "PURCHASE OF REVENUE STAMP".
5. Click 'Add' then 'Place Request'.
6. Note the generated Procurement Request ID.
7. Upload supporting documents if required.

2. Supervisor — Verify & Authorize

1. Login as Supervisor.
2. Go to: Inventory → Procurement Card → Procurement Request Verification.
3. Locate the Procurement Request ID from the Operator.
4. Click 'Verify' and then 'Authorize'.
5. Record the Authorization ID.

3. Operator — Cheque Payment Entry (Misc Transaction)

1. Login as Operator.
2. Go to: Accounts → Miscellaneous Transaction → Miscellaneous Receipts/Payments.
3. Set:
• Transaction Type: Payment
• Transaction Mode: Cheque
• Remarks: "PURCHASE OF REVENUE STAMP"
• Payee Name: Treasury Officer (e.g., Additional Treasury Officer)
4. On Payment Side:
• Account Code: 8671005600 (Purchase of Revenue/Non Postal Stamp-PaymentSide)
• Enter cheque amount.
5. On Receipts Side (for commission):
• Account Code: 1201005200 (Commission on Revenue/Non Postal Stamps-ReceiptSide)
6. Verify totals match and click 'Submit'.
7. Prepare a grass challan and submit it with the cheque to the Bank.

4. After Receipt of Revenue Stamps from Treasury:

Operator — Procurement Receipt

• Login as Operator.
• Go to: Inventory → Procurement Card → Procurement Receipt.
• Select Request Indent No., enter Received Quantity, and click 'Receive Indent'.

Supervisor Verification:

• Verify the receipt via Supervisor login.

5. Transfer Stock to Treasury Stamp Balance:

Treasury Operator:

• Login, go to Inventory Card → Raise Indent.
• Select Warehouse as HO (e.g., Satara HO).
• Fill required fields and click 'Add'.

Supervisor:

• Approve the indent via Approve Indent Card.

Warehouse Procedure:

• Operator and Supervisor approve and authorize the indent.

HO Post Office Procedure:

• Operator: Inventory Card → Accept Stock Operator → Select Request Indent No. → Accept.
• Supervisor: Inventory Card → Accept Stock Supervisor → Select Request Indent No. → Authorize.

Treasury Operator:

• Finalize via: Stamp & Stationery → Stamp Receipt Indent.

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Important Account Codes:

 

Account Code	Description
8671005600	Purchase of Revenue/Non Postal Stamp-PaymentSide
1201005200	Commission on Revenue/Non Postal Stamps-ReceiptSide

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Final Checklist:

• Ensure Procurement Request is authorized before payment.
• Accurately match Payee/Treasury name and Account Codes.
• Attach cheque copy or payment proof in the system if required.
• Keep Procurement Request ID and Authorization details for audit.