Revival of Meghdoot Awards – Calling for Nominations for the Year 2025

1. Letter Details

• Issuing Authority: Government of India, Ministry of Communications, Department of Posts (Personnel Division)

• Reference No.: X-11/2/2019-SPN-II

• Date: August, 2025 (exact day not specified)

• Addressed to: All Heads of Postal Circles.

• Subject: Revival of Meghdoot Awards – Calling for Nominations for the Year 2025.

2. Key Announcements & Instructions

• The Meghdoot Award Scheme is being revived and transformed.

• Awards for 2025 will be based on performance during the Financial Year 2024-2025.

• Due to IT migration, the nomination process will be conducted offline for 2025 as a one-time measure.

• All award categories have been merged into one; any eligible official can be nominated.

• Nominations can be made via self-nomination or by recommendation from the Head of Division/Head of Circle (HOC).

• A Circle-level Screening Committee, chaired by the Chief Postmaster General (CPMG), will scrutinize nominations before forwarding them to the Directorate for final selection.

3. Eligibility Criteria (General for All)

An official must:

• Have rendered 10 years of service in the Department of Posts.

• Have at least 3 years of service in their present cadre.

• Have an unblemished service record with integrity and probity beyond doubt.

• Have no disciplinary, vigilance, or criminal cases pending or contemplated against them.

• Not have received the Meghdoot Award previously (it is a lifetime award).

4. Nomination Process & Timeline

• Submission Method: All documents must be sent via email to ddgp@indiapost.gov.in and adspn.dte@indiapost.gov.in.

• Required Documents:

  • Complete APAR Dossier (Service Book for MTS).

  • Bio-data/Details as per Annexure C.

  • Citation in both English and Hindi (as per Annexure B), signed by the CPMG.

• Strict Timeline:

  • Last date for receipt of nominations at Circle level: 20.09.2025

  • Circle-level screening and finalization: 25.09.2025

  • Forwarding of recommendations to Directorate: 30.09.2025

5. Assessment Framework (Summary)

The award assessment is based on a 100-point system:

• Part-I: Subjective Assessment (40% weightage)
  A "pen picture" covering:

  • Personal attributes (discipline, punctuality, etc.)

  • Work initiatives and special achievements (500 words)

  • Achievements outside professional work (art, culture, sports, social service) (500 words)

  • Details of complaints/suggestions in the last 3 years.

  • Efforts to ensure accessibility for marginalized communities.

  • Office and record maintenance.

• Part-II: Objective Assessment (60% weightage)
  Measurable performance metrics specific to the nominee's role. Key metrics across various roles include:

  • Post Office Savings Bank (POSB): Net new accounts, total live accounts, year-on-year growth.

  • PLI/RPLI: Number of policies procured, first-year premium earned, year-on-year growth.

  • Expenditure Coverage Ratio (ECR): A key financial efficiency metric.

  • Mail Delivery: % of accountable articles delivered on the same day (D+0), % handled through PMA.

  • Operations: Login days on RICT devices, days with nil transactions.

6. Roles with Specific Assessment Criteria

The document provides detailed scoring tables for the following roles:

1. Gramin Dak Sevak – Branch Postmaster (BPM)

2. GDS – Branch Postmaster with Delivery duty

3. Delivery Staff (ABPM / MTS / Postman)

4. Sub Postmaster (LSG/HSG-II) of Delivery SO

5. Sub Postmaster (LSG/HSG-II) of Non-Delivery SO

6. Postmaster HSG-I of Head Office (HO)

7. Annexures

• Annexure A: Detailed parameters for assessment for various categories (the scoring tables for the roles listed above).

• Annexure B: Proforma for the citation, requiring specific write-ups in both English and Hindi.

• Annexure C: Bio-data form for the nominee, requiring details like name, cadre, contact information, service history, educational qualifications, and attestation by the Head of Circle.