Budget-Treasury transactions reconciliation in Budget Module in IT 2.0

To address widespread issues reported by field units where treasury transactions are not reflected in or deducted from the concerned office’s budget, this SOP outlines a systematic reconciliation process using the built-in “Treasury Budget Data Comparison” card available to Divisional Offices (DO), Regional Offices (RO), and Circle Offices (CO).

Applicability:

This functionality is applicable to all users at DO / RO / CO responsible for budget monitoring and reconciliation.

Purpose:
This provision facilitates the incorporation of budget consumption for transactions available in the Treasury system where budget consumption has not been recorded. It also enables direct comparison and rectification of discrepancies, thereby eliminating the need to raise individual support tickets.

Procedure

1. Access the below highlighted card in the Budget module
   ○ Log in to the APT application.
   ○ Navigate to the Budget Card.
   ○ Select the option: Compare Data of Budget-Treasury and then select DTR-Budget Reconciliation menu

1. Enter Selection Parameters
   ○ Financial Year: Select the relevant year.
   ○ Date of Transaction: Specify the transaction date.
   ○ Type of Transaction: Receipt or Payment.
   ○ Account Code: Enter or select the required account code.
   ○ Office ID: Enter the accounting office ID (i.e., DDO office ID).
   • Important: Use the DDO ID of the accounting office.
   ○ Click the Submit button.
   ○ The system will retrieve and display transaction details for the selected office.

Note: Data fetched will include transactions from the HPO as well as all its sub-offices.

Budget-Treasury transactions reconciliation in Budget Module

3. Compare Treasury and Budget Data

• Left Side: Displays Treasury data (actual transactions recorded in the treasury).
• Right Side: Displays Budget data (consumption/reflection in the budget module).
• Manually compare the entries line by line to identify discrepancies.

Department of Posts

Money Information & Remuneration

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DTB - Budget Reconciliation 

Annual Offer	Annual Offer Requirement	Other
2015-2021	0,000,000	0,000,000

 

Fee	Shareholders	Nomination	Borrowing	Amounts for Non-cycles	Total Price (in millions)
Primary shares	64	Single shares	0	$10	$4

 

Trading Date	Transaction Price	Treasury Rate	Income	Trade Cost
UEFA ($1,000,000)	Regular($2,000,000)	60	100	0	Total net proceeds & Equity

Total Amounts (€6)
Non-cycles: 12%

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Identify and Correct Missing Entries

• Look for transactions present in Treasury data but missing in Budget data.
• If a missing entry is identified, use the Red Right Arrow - Post Icon option provided against that specific entry to post it to the budget side.
• A confirmation message will be displayed to obtain confirmation from the user.
• On clicking confirm, the record will be added to the budget consumption
• Note: No approval or verification is provided for the above posting and hence ensure the correctness of the data before posting.
• Budget-Treasury transactions reconciliation in Budget Module

Conditions for Posting:

• Posting is permitted only when the treasury consumed amount exceeds the budget consumption for the selected date.
• Add only genuine missing entries. Do not add duplicates or unrelated items.

Key Guidelines and Precautions

• Perform thorough verification before adding any entry to avoid incorrect budget consumption.
• Use this tool responsibly, as direct postings permanently affect budget utilization figures.
• This process ensures alignment between treasury-accounted expenditures and budget records.
• For persistent system errors or unusual discrepancies, escalate through standard support channels.

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