Customer Old BNPL Bill Processing Procedure in Treasury Module in APT 2.0

Standard Operating Procedure

Module: Treasury

Title: Processing of Customer Old BNPL Bills in the Treasury Module

This document describes the procedures to be followed in the Treasury Module for Accounting of Customer Old BNPL Bills generated in CSI (SAP) 1.0.

Procedure for Processing Customer Old BNPL Bills

1.1 Role of Treasurer: Treasury → Cash/Cheque → Customer Old Bills

The treasurer shall ensure that the required customer bill details are available before initiating the process.

• Login to the Treasury Module and click on the Cash/Cheque card.
• Select the menu Customer Old Bills.
• On the next page:
  • Select the Customer ID.
  • Choose the Transaction Type as Receipt.
  • Select the Transaction Mode (Cash or Cheque).
• Enter Remarks, select the relevant Receipt Account Code, and enter the Total Bill Amount (all-inclusive).
• Click Insert – the data will appear in the Receipt section below.
• Once data is inserted, only the Account Code and Amount columns will remain editable for additional entries, if any. All other fields will be locked for the transaction, as it will be treated as a single transaction containing both payment and receipt heads.
• If any other entries like penalty, deduction are to be done on the payment or Receipt side for the same transaction:
  • Select the respective Account Codes.
  • Enter the amount and click Insert – the entry will appear in the relevant section.
• After entering all required details, verify the Total Amount which should be equal to the cheque or cash amount given by the customer.
• Click Submit.
• A confirmation message will be displayed – confirm to proceed. The transaction will be sent to the Supervisor for approval.

1.2 Role of Treasury Supervisor: Treasury → Approval → Misc Transactions Approval

• Select Misc Transactions Approval in the Treasury Module.
• Review the Net Amount and verify transaction details by clicking View Info.
• If correct, click Forward. Once forwarded, the transaction will flow to the Bank Module for cheque remittance and cannot be reverted.

1.3 Role in Bank Module: Bank → Cheque Remittance

Send the cheque to the Bank, and it may be shown as realized once it is realized.

1.4 Final Approval

After cheque realization, the Treasury Supervisor must approve the transaction which will get accounted.

Important Notes:

• The Account Code field will include both Receipt and Payment heads for adjustment entries to ensure accurate bill processing.
• Till the implementation of Bank Integration, Payments received against invoices through NEFT into the Postmaster account, be treated as cash receipts and accounted for under the appropriate revenue and payment heads.
  • Amounts credited to the Postmaster account by customers via NEFT must be entered in the Treasury Module as mentioned above with transaction mode as cash. Upon completion, the receipts side of the DTR will be increased by the amount entered.
  • The corresponding contra adjustment entry should be recorded in the Treasury Module under Misc Transactions - Payments - Remittance to Bank - Electronic Mode.

Sample Bill Reference

A Sample Bill and entries made are available for reference showing detailed calculation of net payable amount including postage, discount, and GST.

Key Figures from Sample:

• Total Postage: ₹ 42,856,755.00
• Applicable Discount (~25%): ₹ 10,714,206.25
• Net Postage Charges: ₹ 32,142,688.75
• CGST: ₹ 2,892,841.99
• SGST/UTGST: ₹ 2,892,841.99
• Net Amount Payable: ₹ 37,928,372.73

Accounting Entries:

Receipts:

• PRC-Speed Post (Acc: 1201000600): ₹ 42,856,995.00
• CGST TDS Counter Services-Receipts (Acc: 8446008100): ₹ 2,892,841.99
• SGST TDS Counter Services-Receipts (Acc: 8446008300): ₹ 2,892,841.99
• Total Receipts: ₹ 48,642,678.98

Payment:

• Default Rebate/Discount (Acc: 1201012000): ₹ 10,714,206.25

Net Effect (Receipts - Payment): ₹ 37,928,372.73