DoP Issues Guidelines for Enrollment of New Members in Postal Associations at Circle/Division Levels

• Reference No.: SR-10/5/2024-SR-DOP
• Issuing Authority: Government of India, Ministry of Communications, Department of Posts (SR Section)
• Address: Dak Bhavan, Sansad Marg, New Delhi – 110001
• Date: 1 April 2025

Recipients

• Addressed To: All Heads of Postal Circles

Subject

• "Enrollment of new members at Circle/Division level"

Key Directives

• Associations raised issues about signatory authority in Circles/Divisions where they currently have no membership.

Decisions by Competent Authority:

Appointment of Convenor:

• Associations with zero membership in a Circle/Division may appoint a convenor for new member enrollment.

Authorization Requirements:

• Circle-level: Convenor must be authorized by the national-level Association.
• Division-level: Convenor must be authorized by the Circle-level Association.

Signatory Authority:

• The appointed convenor will serve as the authorized signatory for membership forms.

Default Signatories (if no convenor is appointed):

• General Secretary (for national-level Associations).
• Circle Secretary (for Circle-level Associations).

Formation of Office Bearers:

• Once membership grows sufficiently, Associations may form official Office Bearers at Division/Circle levels as per rules.

5. Signatory

Digitally signed by: Nahar Singh Meena (Assistant Director, SR & Legal).

Summary

The Department of Posts issues guidelines for new member enrollment in postal Associations lacking presence at Circle/Division levels. Key provisions include:

• Convenor system for zero-membership areas.
• Authorization rules for signatories (convenors or default officials).
• Pathway to form formal leadership once membership thresholds are met.