APT 2.0 Ready Reckoner for Sub Post Office

APT 2.0 READY RECKONER (Sub Post Office)

1. Bagging Operations

Fetch from Counters to Bag Dispatch

1. Despatch PA initiates Bagging Operations
2. Fetch articles from Counter
3. Bag Supervisor verifies
4. Supervisor checks INS Article Verification
5. Despatch PA completes process

Article Closing in Bag

1. Station Bag Close procedure
2. Bag Close at PO
3. For Insured articles: Insured Bag Closure
4. Bag Supervisor verifies
5. INS Bag Verification
6. Despatch PA closes bag inside Registered Parcel Bag
7. Dispatch Bag

Reports and Tools

• Generate Manifest and Mail List reports
• Bag Deletion tools
• Cancel Bag Despatch options
• Reopen Close Bag functionality
• Internal Tracking system
• Abstract reports

2. Postman and Delivery Management

eMO Processing

1. Select eMO and enter details
2. Secure channel selection
3. Process delivery remarks (Holiday, Home Delivery, etc.)
4. Save and print delivery slip
5. Postman cash approval process
6. Treasury reconciliation

Accountable Articles Processing

1. Select channel (Postman, Branch Office, Bulk Customer)
2. Choose product type (Accountable/Ordinary Articles)
3. Select batch and beat
4. Scan articles
5. Print delivery slip
6. Select deposit method (DwP/DwO)
7. Update remarks as needed
8. Handle returns if postman hasn't confirmed through IMA
9. Treasury remittance for collected cash

3. Cash Transactions with HO

Cash Request and Remittance

1. Treasurer initiates request/remittance
2. For special requests: check "Special" box
3. Enter amount and remarks
4. Select employees involved
5. Submit for approval
6. Treasury Supervisor verifies
7. Cash Office processes request
8. Close Cash Bag and generate SO Sub
9. Dispatch through Bagging Module

Receiving Process

1. Mails PA receives bag
2. Sub Accounts PA opens Account Bag
3. Treasurer processes cash bag
4. Sub Accounts PA closes Account Bag to NO
5. Mails PA dispatches to Cash Office

4. IPO and Stamps Management

Requests to HO

1. Stamp Requests:
   • Select category and description
   • Enter count
   • Submit for approval
2. IPO Requests:
   • Select denomination
   • Enter quantity and remarks
   • Add and submit
3. Treasury Supervisor approves requests
4. HO processes and sends via Account Bag

Receiving Process

1. Mails PA receives Account Bag
2. Sub Accounts PA opens bag
3. Treasurer acknowledges IPO requests
4. Process stamp acknowledgements

5. Cheque Processing

Cheque Requests and Realization

1. Cheque Request:
   • Select transaction type (Payment)
   • Enter payee details
   • Select account code
   • Enter amount
   • Submit
2. Cheque Realization:
   • Select transaction type (Receipts)
   • Enter cheque details
   • Select account code
   • Enter amount
   • Submit
3. Cash Office processes documents
4. Documents sent via Sub-Accounts module

Receiving Process

1. Mails PA receives bag
2. Sub Accounts PA opens bag
3. Treasury Supervisor approves transactions
4. Treasurer processes cheque disposal

6. BO Operations at SO

1. Mails PA receives BO Bag
2. Sub Accounts PA opens BO Bag
3. Process cash remittance from BO
4. Transfer mails to Delivery PA
5. Transfer documents to concerned branch
6. Verify BO Daily Account
7. Handle BODA reflection and errors
8. Capture cash bag weight
9. Generate BO Slip
10. Close BO Bag with label and weight
11. Process article and eMO invoicing
12. Handle cash and stamp requests with SPM approval
13. Dispatch via Bagging Module

 

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