Rollout / Migration Activities to be Monitored by Directorate / Circles / Regions / Divisions / CEPT

SI No	Action Description	Timeline	Source of MIS / Report
1.	Hardware Readiness	Immediate	As per the directions of the Directorate.
2.	Network Readiness	Immediate	As per the directions of the Directorate.
3.	Completion of requisite training well in advance	Well before rollout	As per the timelines given by the Directorate.
4.	Long pending reconciliation of PO balances and inventories (cash, stamps, etc.)	Well before rollout	As per the timelines given by the Directorate.
5.	Master Data Validation at DO/RO/CO/operative units & administrative offices	09/05/25 onwards, complete by T-10	Circles to monitor. SOP will be communicated.
6.	Device Registration	Well in advance before T-7	MIS available in the portal. System admins to collect device data from field units.
7.	Mobile Number Updation	Well in advance before T-7	Monitored via PIS solution MIS. Field units to collect mobile numbers in advance.
8.	TOTP Application Installation	Well in advance before T-7	Field units instructed in advance. App link provided on the login page.
9.	Rollout Readiness Confirmation (via Migration Master Data)	T-7	Rollout Application. Field units login to confirm readiness; DO/RO/CO monitor via the app.
10.	Role Assignment by CEPT to RDAs (CO/RO RDAs & Divisional Heads)	T-10	RDA roles assigned by CEPT.
11.	Role Assignment by DO (as per offices/MDW)	T-7	—
12.	Role Assignment by Postmasters/Head of Office/SDH (as per MDW)	T-5	—
13.	Ensure Day-End by all identified Offices	T-3	Monitored by DO/RO/CO.
14.	CSI Data Verification (Cash/Stamps/Undelivered Articles/Money Orders/IPOS/Deposit Bags)	T-2	Circles confirm data accuracy to CEPT (migration sign-off). Discrepancies shared for reconciliation.
15.	Monitor Office Logins & Migration Sign-off Confirmation	T-2	Rollout MIS Application.
16.	Ensure Rollout Sign-off by All Offices (including RMS) after Functionality Check	T-1	Rollout MIS Application.
17.	Account Verification by HO & Cash Account Generation	On transaction day	Consolidated same-day accounting for BOs/SOs/HOs; approved by HO.
18.	Cash Account Verification & Approval by PAO	On transaction day	PAOs confirm Cash Accounts; transmitted to PFMS via integration.

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Key Notes:

• T-X: Refers to days before the rollout (e.g., T-7 = 7 days prior).

• MDW: Master Data Workflow.

• CSI: Core System Integration (legacy data).

• RDA: Role Delegation Authority.