25th Meeting of the Postal Sports Board held on 27.05.2025 at 11.00 AM

Government of India

Ministry of Communications

Department of Posts (Welfare & Sports Section)

Document No.: 2-02/2024-Wl&Sports

Dak Bhavan, Sansad Marg, New Delhi – 110001

Date: 04.06.2025

To: All Heads of Postal Circles

Subject: 25th Meeting of the Postal Sports Board held on 27.05.2025 at 11.00 AM

A copy of the Minutes of the 25th Meeting of the Postal Sports Board held on 27.05.2025 at 11.00 AM under the Chairpersonship of Secretary (Posts) and Co-Chairpersonship of Director General (Postal Services), is forwarded herewith for information.

Signed by:
Director (Welfare and Sports)

Attendees:

• Ms. Vandita Kaul, Secretary (Posts), Chairperson
• Shri Jitendra Gupta, Director General (Postal Services), Co-Chairperson
• Ms. Anula Kumar, Member (HRD), Vice-Chairperson
• Shri Pradeep Kumar, DDG (Training and Welfare), Member-I
• Shri Jagdeep Gupta, DDG (Personnel) – On Invitation
• Shri Raj Kumar, DDG (Establishment) – On Invitation
• Ms. Sunita, Director (Welfare and Sports), Secretary
• Shri Ankit Panwar, Section Officer (Welfare and Sports), Joint Secretary
• CPMG, Maharashtra Circle (Member-II)
• Representatives from all Postal Circles

Key Decisions and Discussions:

Agenda Items:

1. Increase in Fund Allocation for Sports Events

Proposal to raise the allocation limit from 30% to 40% of PSSWB grants.

Decision: Unanimously approved for submission to PSSWB.

2. Timely Release of Funds for AIP Events

Decision: 50% funds to be released upon submission of unaudited accounts (previous year) + audited accounts (year before). Remaining 50% after audit completion.

3. Sports Quota Recruitment Accountability

Decision: No mandatory participation required post-recruitment; transfers permitted as per rules.

4. 2-Hour Practice Leave for Athletes/Coaches

Decision: Already implemented (Ref: 20-01/2025-WL&Sp dated 14.05.2025).

5. Sports Quota Recruitment Alignment with AIP Calendar

Decision: DDG (Personnel) to examine feasibility under DOP&T rules.

6. TA/DA for AIP Tournament Participants

Decision: Proposal to DOP&T to treat AIP tournaments at par with national events.

7. Mobile Talktime/Data Allowance (₹400/month)

Decision: Approved for Section In-Charges (conditions apply).

8. Recognition of Additional Sports Federations

Decision: Under Ministry of Youth Affairs' purview; no action needed.

9. GDS Sports Quota Proposal

Decision: No provision exists; item closed.

10. Enhancement of Kit Allowance (₹1500+)

Decision: Proposals from Circles under review.

Additional Decisions:

• Combined Teams for AIP Tournaments: CPMG Maharashtra and North East to explore feasibility.
• Special Casual Leave for Non-Recognized Federations: Case-by-case approval by Directorate.

Action Points:

• Welfare & Sports Section to follow up on fund proposals (Items 1, 2, 6).
• Personnel Division to review sports quota recruitment (Item 5).
• CPMGs Maharashtra & North East to draft combined-team proposal.

Meeting Concluded: Vote of thanks by DDG (Training and Welfare).

 

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