Procedure to create outsourcing employment in IT2.0 in Post Office under APT 2.0 environment

On boarding of outsourcing resource in Department of Post under IT2.0

Outsource Resource Creation Role not available at RMS Side please raise ticket along with Post ID and Office Name in which the role is to be assigned. The approver will be DH.

1. For Creating Outsourcing employment, following things must be ensured.

Roles required for this:

Below role is for creation of outsource source need to be there for maker.

Below role is for approving outsourcing resource and for temporary arrangement creation.

2. Single PDF file containing the SSC certificate and aadhaar card must be prepared within the 2 MB size.

1. Click on the Employment Management card in the PIS section under the Maker (Post master, Sub Post master) login.

2. Then, click on Onboard Outsource Resource.

1. All the details requested on this page must be entered.
2. The mobile number, Aadhaar card number, and PAN card number must each be unique. An outsourcing employee cannot be created if any of these numbers are already in use.
3. Either the mobile number or the Aadhaar number must be verified to proceed. Without this verification, the Submit button will remain disabled.
4. Single PDF file containing the SSC certificate and aadhaar card must be uploaded.
5. After clicking the Submit button, a toast message will appear in the bottomright corner of the screen, displaying:

“Outsource resource created successfully. Sent for approval. Resource ID: XXXXXXXX.”

Approval of Outsourcing Resource

1. We need to click on employee management page of the Checker(divisional head) page.

2. We need to click on approve outsource resource.

1. Here we need to click on the process button to process this request.

1. Click on the Process button on the previous page, and then click on the Approve button to approve the request.

After approval, we need to assign this person to an office where the post is vacant; otherwise, they will not be able to log in.

Create Temporary arrangement. 

1. We need to click on employee management card of supervisor.

2. Then we need to click on create Temporary arrangement.

3. We can select different arrangement types here in the drop down.

4. The condition is only vacant posts will be given for arrangements.

5. In case of GDS, either the post should be vacant, the GDS should be on LWA leave.

6. Non sanc arrangement means even though there is no sanctioned post in that office we can make arrangement.

7. All necessary fields on the page must be filled.

8. The arrangement office must have a vacant post available,arrangement post ID also must be vacant except in the case of non sanction post by outsourcing resource and non sanction post by depart employee.

9. Under Substitute Types, select the type of arrangement, then click the Submit button to complete the process.

10. For non-sanctioned posts held by departmental employees, we only need to select the office. There's no need to select vacant post details or the vacant post ID.

11.Report is made available to view the approved arrangements.

12.Option is also made available to modify / cancel the approved arrangements.