Guidelines for Seamless Transition to IT 2.0 / APT 2.0

Subject: Guidelines for Seamless Transition to IT 2.0

This communication addresses frequent queries from regions/CO units regarding challenges in the IT 2.0 migration. Below are reiterated guidelines and prerequisites from CEPT to ensure a smooth transition:

• Cash Reconciliation: Reconcile and settle discrepancies between physical cash and SAP balances before migration, analyzing all variances.
• Inventory Verification: Tally stock items (including stamps) and resolve any discrepancies prior to migration.
• Public Awareness: Notify the public about non-working days (pre-migration) via press releases and notices well in advance.
• Staff Deployment:
  • Pilot offices: Ensure staff presence on 20.07.2025 and 21.07.2025 for migration activities (sign-off and environment checks).
  • Other offices: Staff must be on duty on 03.08.2025 and 04.08.2025 for the same.
• Refresher Training: Conduct mandatory refresher training for all staff (including GDS) using CEPT’s STP modules before migration.
• Post-Migration Checks:
  • Divisional Heads must verify cash assignment in all operative offices (including BOS) post-migration, before T-1 sign-off.
  • Regional PMGs to issue directives for sorting/delivery activities (excluding VP/COD/eMOs) in key offices on non-working days to prevent mail backlog.
  • Close IT 1.0 deposit articles in station bags; reopen in APT on rollout day.

Asst. Director (Tech & Buildings)

Office of the Chief PMG, Chennai 600002