APT 2.0 Readiness for T-3 , T-2 and T-1 activities

Transition to APT 2.0 – Key Phases and Guidelines

Introduction:

A major IT system upgrade is underway with the rollout of APT 2.0. The source material provides a detailed transition plan divided into three critical phases to ensure a smooth migration. Below is a simplified breakdown:

Phase 1: Readiness Confirmation

Objective: Confirm all preparatory work is complete before migration.

Timelines:

• Administrative Units (Backend): Must be ready by T-7 (7 days before rollout).
• Operational Units (Frontline): Must be ready by T-3 (3 days before rollout).

Key Tasks:

✔ Employee data verification.

✔ Role definitions finalized.

✔ Device registration completed.

✔ Counter configurations tested.

Purpose: Ensure people and systems are fully prepared.

Phase 2: Migration Sign-Off (T-2)

Focus: Accurate data transfer from IT 1.0 (CSI) to APT 2.0.

Critical Checks:

Verify closing balances of:

• Cash in hand.
• Stamp inventory.
• IPO stock.

Why It Matters:

• Errors here will corrupt the opening balance in the new system.
• Data edits require dual approval (field units + higher authorities).

Phase 3: Final Rollout Sign-Off (T-1)

• Goal: Conduct a dress rehearsal before go-live.

Actions:

• Test logins for all employees in APT 2.0.
• Validate treasury module balances (cash/stamps).

Branch Postmasters (BPMs):

• Complete Day Begin/Day End processes in the IMA app.
• Back-closure mandatory for Day End.

Important:

• No actual transactions allowed before rollout day.
• Ensures a clean opening dataset with no premature entries.
• Special Instructions for Mail/Money Orders

Station Bag Concept (T-3):

• Undelivered articles must be closed as station bags and sent to account offices.
• Ensures backlog items are processed separately in APT 2.0 post-rollout.

Conclusion

• This step-by-step strategy emphasizes rigorous checks at every stage to minimize errors. Collaboration between administrative and operational teams is crucial for success.

Key Takeaways:

• Prepare early (Phase 1).
• Audit data meticulously (Phase 2).
• Test thoroughly before go-live (Phase 3).

Follow protocols for mail/money orders to avoid confusion.