Important Guidance for APT 2.0 Access During Leave & Deputations

Dear HPMs/SPMs,

This is to address the issues many of you are facing when accessing the APT application during deputation or officiating arrangements.

In APT 2.0, user roles and access are primarily linked to your post, not your user ID. Therefore, to ensure seamless access for those covering your duties, it is mandatory to process a Charge Report in the system for all types of leave.

📋 Key Instruction: Process a Charge Report

• 📍 Where to Find It: Employee Self Service Portal → Leave Management → Initiate Charge Report
• ⏰ When to Do It: You must do this for all leaves, including Restricted Holidays (RH) and Casual Leave (CL).
• ✅ What to Select: You must correctly select the date of relief and choose the appropriate A/N (Forenoon) or F/N (Afternoon) option.

🧾 Understanding the Four Charge Report Options

Here is a breakdown of the four scenarios and which option to use:

• 1. 🙋‍♂️ Relinquish on Leave
  Use Case: When you proceed on leave without a specific substitute (e.g., general office arrangements).
• 2. 🙋‍♂️ Assume on Leave
  Use Case: When you return from leave and are reassuming your charge from the official who was covering for you.
• 3. 🔐 Relinquish on Substitute (Crucial for HOs & Treasurers)
  Use Case: When you, especially as Head of Office (PM/SPM) or Treasurer, hand over charge to a specific substitute. You must enter the substitute's Employee ID. This process will also show and facilitate the handover of Cash and Stamp Balances.
• 4. 🔐 Assume as Substitute
  Use Case: When you are a substitute officially taking over charge from another official (e.g., assuming the role of SPM). You must select the ID of the official you are relieving.

💵 Additional Step for Treasurers: Cash Transfer

If you are a Treasurer handing over charge, you must also perform a cash transfer within the Treasury module:

• 📍 Path: Treasury → Tools → Cash Transfer
• 📤 What to Do: Here, you will see your cash balance. You must formally transfer it to the user ID of the official who is taking charge.

📚 Detailed Reference Guide

For a visual, step-by-step guide on this process, please refer to the official CEPT Employee Self Service Guide (from Page 27 to Page 31).

[Link to CEPT Guide Here]

***Please note:** Processing the Charge Report is not optional. It is mandatory for all leave types to ensure system access and a proper handover of financial and administrative responsibilities. Kindly ensure this is never missed.*