Introduction of eEngagement Roll for Gramin Dak Sevak (GDS)

 

Download DOP OM No. 17-12/2025-GDS dated 30/12/2025

No. 17-12/2025-GDS

Government of India

Ministry of Communications

Department of Posts

(GDS Section)

Dak Bhavan, Sansad Marg,

New Delhi - 110 001

Date : 30-12-2025

OFFICE MEMORANDUM

Subject: Introduction of e-Engagement Roll for Gramin Dak Sevaks.

It has been decided to develop an e-Engagement Roll for streamlining the upkeep and maintenance of service records of Gramin Dak Sevaks (GDS). For this a portal will be developed by CEPT as part of the HRMS module under IT 2.0.

The e-Engagement Roll will serve as the official engagement record for all GDS and will be maintained by the concerned Drawing and Disbursing Officer (DDO). It will comprehensively cover all major service-related events such as engagement, transfer, leave, disciplinary action, financial upgradation, TFICA revision, and final discharge.

The initial e-Engagement Roll for all existing and new GDS will be prepared by the respective Engaging Authority (EA). For existing GDS as on the date of introduction the same will be prepared on the basis of available service records, in a phased manner within six months. Each Division will ensure data entry and uploading of relevant documents for at least 15% of the total working GDS strength per month, so as to complete the process within six months from its introduction. Upon completion of data entry, the roll will be transferred to the concerned DDO for subsequent maintenance. For GDS engaged on or after 01.04.2026, their e-Engagement Roll will be prepared directly by the Engaging Authority in the portal and maintained thereafter by the concerned DDO.

The e-Engagement Roll is proposed to be rolled out across all Circles by 01.04.2026, after completion of development and testing by CEPT. A detailed Standard Operating Procedure (SOP) and training sessions will be provided to all concerned users prior to implementation.

In the meantime, all Circles are requested to instruct Divisions/Units to ensure that compiling of service records/documents of existing GDSs required for the e-Engagement Roll are updated and ready for migration by 31.03.2026.

The format and instructions for maintenance of the Engagement Roll are enclosed at Annexure-A for information and guidance of all concerned.

This issues with the approval of the Competent Authority.

Digitally signed by

Ravi Pahwa

Date:30-12-2025

To

All Chief Postmasters General

Copy forwarded to:

1. Sr. PPS to Secretary (Posts)/Sr. PPS to Director General Postal Services
2. PPS/PS to Member (Financial Services)/Member (Operations)/Member (Personnel)/Member (HRD)/Member (Customer Satisfaction)/Member (Technology & Estates)/Member (Philately, Media and Communication)
3. Chef General Manager - Parcel & Citizen Centric Services Directorate/PLI Directorate/CEPT.
4. Director RAKNPA Ghaziabad/General Manager, CEPT Bengaluru
5. Addl. Director General, APS Bhawan, New Delhi
6. Sr. DDG (Vigilance) & CVO/Sr. DDG (PAF)
7. Director General P&T (Audit), Civil Lines, New Delhi
8. Director General, NICF, Ghitorni, New Delhi
9. All the Deputy Director General/Secretary (PSB)/JS&FA
10. All General Manager (Finance)/Director Postal Accounts/DDAP
11. Director, Postal Training Centres.
12. All Sections/Divisions of Postal Directorate.
13. All recognized Federations/Unions/Associations
14. GM (Operations), CEPT, Mysuru, for uploading the order on India Posts Website.
15. Official Language (OL) Section, Dak Bhawan, New Delhi :- For translation of the OM.
16. Guard File
17. Spare Copies