Dak Karmayogi Portal Introduces Mandatory Quiz Activation Process for Faculty and WTC Trainers

Dak Karmayogi Portal – SOP: Quiz Activation Functionality (All Faculty)

STANDARD OPERATING PROCEDURE (SOP)
Quiz Activation Functionality on the Dak Karmayogi (DKY) Portal
Mandatory for All Faculty Roles, including WTC Trainers

✓ FUNCTIONALITY IMPLEMENTED | UAT COMPLETED | EFFECTIVE IMMEDIATELY

Particulars	Details
Document Title	SOP – Quiz Activation Functionality (All Faculty / WTC Trainer)
SOP Reference No.	DKY/QUIZ-ACT/SOP/2026-01
Version	2.0 (Final)
Issued By	Project Manager, eLearning Portal (Dak Karmayogi)
Date of Issue	18-Jul-2026
Applicable To	All Training Institutes, Faculty, and WTC Trainers using the DKY Portal
Status	Implemented on Production Portal — UAT Completed — Compliance Mandatory

1. Purpose

This SOP prescribes the mandatory procedure to be followed by all Faculty and WTC Trainers for activating and deactivating quizzes on the Dak Karmayogi (DKY) Portal. The functionality has been developed and implemented on the production portal. All concerned faculty members are required to comply with this SOP with effect from the date of issue.

2. Applicability

This SOP is applicable to:

All Faculty members of Training Institutes conducting courses on the DKY Portal.
All WTC Trainers, for whom this functionality has now been extended and made available.
All Training Institute Heads, who are responsible for ensuring compliance by faculty/trainers under their institute.

3. Background

By default, every quiz on the DKY Portal remains Disabled. Until the concerned faculty or WTC Trainer activates a quiz, trainees see the message shown below and cannot attempt it. This control was previously available only to institutes and has now been extended to WTC Trainers.

Reference: Default (Disabled) Trainee View

Until a quiz is activated, trainees see this screen with the message:

“Quiz is Not Enabled by the Faculty.”

This is the default state for every quiz on the portal.

4. Mandatory Procedure for Quiz Activation

All Faculty and WTC Trainers must follow the steps below, in sequence, for every course they handle.

STEP 1: Login to the DKY Portal

STEP 2: Open Course Overview

Open the respective course assigned to you and navigate to the Course Overview screen.

Course Overview screen, with the Configure Quiz option available at the top right.

STEP 3: Click “Configure Quiz”

Click on Configure Quiz. This opens the list of all quizzes mapped to the course, along with their current Active / Inactive status.

Configure Quiz list — all quizzes shown as Inactive by default.

STEP 4: Enable the Relevant Quiz Only

Toggle the Status switch to Active only for the quiz corresponding to the day's session or the module just completed, then click Save/Update.

Do NOT activate all quizzes together.

Selected quiz toggled to Active and saved; only this quiz becomes accessible to trainees.

STEP 5: Activate the Next Quiz Only After Delivery

Once the next day's session or module has been delivered, repeat Steps 2–4 to activate the corresponding quiz.

5. Do’s and Don’ts

DO	DO NOT
✓ Activate quizzes strictly day-wise or module-wise.	✗ Activate all quizzes at the start of the course.
✓ Activate a quiz only after the related content is delivered.	✗ Share your portal login credentials with trainees or other faculty.
	✗ Leave quizzes activated beyond the intended session/module window.

6. Roles & Responsibilities

Role	Responsibility
Faculty / WTC Trainer	Activate and deactivate quizzes for their own course strictly as per Section 4 and 5 of this SOP.
Training Institute Head / Unit Head	Ensure all faculty and WTC Trainers under the institute comply with this SOP; monitor for non-compliance.
Project Manager (eLearning Portal)	Owns this SOP, handles change requests, and coordinates with the portal helpdesk/development team for any issue.

7. Non-Compliance & Support

Activation of all quizzes at the beginning of the course defeats the purpose of phased learning and continuous assessment, and is strictly discouraged. The concerned Faculty/WTC Trainer is responsible for timely activation.

For any login, access, or technical issue while using this functionality, Faculty/WTC Trainers should contact the Portal Helpdesk/Dak Karmayogi team in the first instance.