Guidelines for Cheque Book Inventory Movement and Issue in Finacle

Dear Team,

It has been observed that several emails are being received on basic cheque book inventory movement activities in Finacle. To avoid wrong doings and ensure uniform procedures, the following guidelines are issued for ready reference.

Summary of Menus

Menu	Purpose
HIMC	Inventory movement (ZZ/EXT → DL/DL and DL/DL → EM/USER)
HISIA	Supervisor splits bulk cheque inventory available with Counter User
HISAI	User splits bulk inventory available in own location
HICHB	Authorized menu for issue of cheque books (10/20 leaves only)
HICHBA	Not to be used for cheque book issue
HIMIA	Merge inventory from another user's location before transfer back to Double Lock
HIMAUM	Configuration of Inventory Authoriser User ID – Available with CPC

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1. Issue of Cheque Books

To prevent bulk issue of cheque leaves to a single account, validations have been built into HICHB menu to permit issue of cheque books containing only 10 or 20 cheque leaves.

Important:

• Cheque books must be issued only through HICHB menu.
• HICHBA menu should not be used for cheque book issue, as it is not the authorized menu for this purpose.
• This menu is only for handling exceptional CTS-related branch scenarios.
• By using HICHBA, only one cheque leaf can be issued.

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2. Inventory Movement – HIMC

HIMC is used for inventory movement between different inventory locations.

Step 1 – Receipt of Stock from PSC/CSD

After receipt of cheque book stock from PSC/CSD, move the inventory as follows:

From: PSD/CSD Location (ZZ/EXT)
To: Double Lock Location (DL/DL) – Supervisor/Treasurer

During Verification:

1. Select Authorise tab.
2. Click Authorise.
3. Enter the Authoriser credentials to complete authorization.

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Step 2 – Issue of Stock to Counter PA

On receipt of requisition from the Counter PA:

From: Double Lock Location (DL/DL)
To: Employee/User Location (EM/USER)

During Verification:

1. Select Authorise tab.
2. Click Authorise.
3. Enter the Authoriser credentials.

Note

The Authoriser ID is configured through HIMAUM by the CPC User ID Team.

If the configured Authoriser:

• has been transferred,
• is not working in the SOL, or
• is otherwise unavailable,

Then:

1. Cancel the inventory movement in HIMC.
2. Send a request to CPC for updating the Inventory Authoriser User ID.
3. Initiate the inventory movement again after the configuration is updated.

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3. Splitting Bulk Cheque Inventory – HISIA / HISAI

Bulk cheque inventory received should be split into cheque books of 10 or 20 leaves before issue.

HISIA

Used by the Supervisor to split bulk cheque inventory available with a Counter User.

HISAI

Used by a user to split the bulk inventory available in his/her own inventory location.

Splitting Procedure

1. Check the available Quantity shown in the result page.
2. Enter:
   • Items per Unit = 10 (or 20, as required). Preferred value for cheque books is 10 leaves.
   • Number of Units = Total Quantity ÷ 10 (Items per Unit required).
3. Complete the splitting process.
4. Thereafter, issue cheque books using HICHB only.

Do not use HICHBA for cheque book issue.

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4. Merging Inventory – HIMIA

When cheque book inventory available with an employee is required to be transferred back to the Double Lock location (for example, due to transfer, retirement, long leave, etc.), the inventory should first be merged.

HIMIA is used to merge inventory available at other users' locations.

The screen and navigation are similar to HIMAI, except that HIMIA enables the Supervisor to perform the operation on another user's inventory location.

Procedure

1. Merge the employee's inventory using HIMIA.
2. After successful merging, transfer the inventory using HIMC:

From: EM/EMP Location
To: DL/DL Location

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Thanks,

CEPT CBS Team
Incharge, CPC (CBS), Bihar Circle
Patna – 800004