SOP for Verification and Management of Educational Board Configurations in GDS Online Engagement Portal 2.0

 GDS Online Engagement Portal 2.0 – Board Verification SOP 

Objective

To ensure that all educational board configurations in the GDS Online Engagement Portal 2.0 are accurate and verified by Circles before use in the engagement process. Circles must complete verification and submit reports within the prescribed timeline.

1. Access and Navigation

Prerequisites

• Assign role code “GOE-CO-CRUD” to the Circle Office user.

Steps

1. Login to the Employee Portal.
2. Select the “GDS Online” card.
3. Open the “Board Verification” module.
4. View the list of boards available for the respective Circle.

2. Board Verification Checklist

Circles must verify the following for every board:

Board Details

• Board Name
• Validity Period
• PWD Status
• Result Type (Marks/Grades/Points/Percentage)

Subject Configuration

• Number of subjects and subject names
• Optional/alternate subject dropdowns and names
• Maximum and minimum marks/grades/points for each subject

System Validation

• Ensure the portal rejects values beyond permitted limits.
• Test sample data entries.
• Verify total marks, percentage, and merit calculations.
• Confirm calculations match the board’s evaluation logic.

3. Test Case Execution

• Execute maximum possible test cases for each board.
• Report any discrepancies or logic issues immediately to CEPT.
• Submit a signed verification report after completion.

4. Addition of New Boards

For new board inclusion, Circles must provide:

• Board Name
• Validity Period
• PWD Status
• Result Type
• Subject details
• Optional subject details
• Merit calculation logic
• Specimen marksheet/board structure

CEPT will configure the board based on the submitted information.

5. Modification of Existing Boards

Changes such as:

• Subjects
• Languages
• Optional subjects
• Merit calculation logic

must be formally requested to CEPT with complete details.

6. Extension of Board Validity

Circles may update:

• Board Name (if required)
• Validity Period (“Effective To” year)

provided there is no change in board logic and confirmation is received from the concerned board.

Scenario 1

• Update only the Effective To Year (e.g., 2026).

Scenario 2

• Update both Board Name and Effective To Year simultaneously.

7. Deletion of Boards

• Requests for board deletion must be formally submitted to CEPT.

8. Submission of Verification Report

Circles must:

• Submit verification reports for all boards.
• Attach test case results.
• Obtain signature of the competent authority.
• Submit the declaration if no new boards are proposed.

Important

• Only verified boards will be available for the upcoming engagement schedule.
• Unverified boards will be removed from the portal.
• Responsibility for complaints regarding unavailable boards will rest with the concerned Circle.

Support

For any issue or clarification:

• Raise a ticket through the Support Desk.
• Attach screenshots and detailed error descriptions.

Key Takeaway

The SOP establishes a structured process for verification, addition, modification, extension, and deletion of educational boards in the GDS Online Engagement Portal 2.0. Timely verification, testing, and reporting by Circles are mandatory to ensure accurate merit calculation and smooth conduct of GDS engagements.