Delegation of Financial Powers to Heads of Circles, HODs, Independent Directors and Divisional Heads – Department of Posts OM dated 03 November 2026

OM F. No. 6-2/2025-FA(P) Date: 03 November 2026

Subject: Delegation of Financial Powers to Heads of Circles (HOC), Heads of Department (HOD), Independent Directors and Divisional Heads of Department of Posts.

Summary

The Department of Posts, Integrated Finance Wing, has issued a consolidated Office Memorandum revising and consolidating the delegation of financial powers under the Delegation of Financial Powers Rules (DFPR), 2024. The revised powers replace earlier orders dated 28.03.2025, 22.05.2025, 08.09.2025 and 09.06.2026 and define financial powers for Heads of Circles, Heads of Department, Independent Directors, Senior DDG (PAF), General Managers (Finance), Directors of Accounts (Postal), Divisional Heads and other designated authorities. The delegation covers expenditure relating to salaries, allowances, travel, office expenses, procurement, civil works, professional services, vehicles, ICT equipment, infrastructure, repairs and other administrative matters.

F. No.6-2/2025-FA(P)

Government of India

Ministry of Communications

Department of Posts

(Integrated Finance Wing)

Dak Bhawan, New Delhi – 110001

Dated 03rd November 2026

OFFICE MEMORANDUM

Subject: Delegation of Financial Powers to Heads of Circles (HOC), Heads of Department (HOD), Independent Directors and Divisional Heads of Department of Posts

This Department vide Office Memorandum of even number dated 28.03.2025 and Addendums dated 22.05.2025, 08.09.2025 & 09.06.2026 had delegated the financial powers to Head of Circles (HOC), Heads of Department (HOD), Independent Directors, Sr. DDG (PAF), GM (F), DsAP (Directors of Accounts (Postal)) and Divisional Heads in four different Schedules (i.e., Schedule II-A, Schedule II-B, Schedule II-C and Schedule III).

After a thorough evaluation of the requests from various Circles/Divisions/Directorates regarding modification to the items of expenditure, and issuance of a consolidated Schedule of Delegation of Financial Powers, it has been decided to modify & issue a consolidated delegation of financial powers.

The Secretary (Posts) in consultation with the JS&FA is pleased to delegate the financial powers under Rule 12(2) of the Delegation of Financial Powers Rules, 2024 to the extent indicated in Schedule-II (Schedule II-A, Schedule II-B, Schedule II-C & Schedule II-D) and Schedule III. These revised delegated powers as enclosed will replace the financial powers contained in the existing OM of even number dated 28.03.2025, 22.05.2025, 08.09.2025 & 09.06.2026 and shall come into force from the date of issuance of this OM.

These powers will be exercised for incurring revenue or capital expenditure subject to the provisions contained in the Delegation of Financial Powers Rules, 2024, General Financial Rules, Procurement Manuals, Fundamental Rules, Supplementary Rules, Departmental Code Books, any instructions and orders on the subject issued by the Ministry of Finance as well as by any other Nodal Department/ Department of Posts from time to time.

These financial powers are subject to following conditions:

i. No work requiring sanction of higher authorities may be sanctioned by the Officer by splitting it into two or more distinct parts.

ii. If a contract extends over a period of time, total value over the entire period of its currency shall be taken as the value for the purpose of applying the limit.

iii. The limits of powers to sanction estimates and to pass excess over estimates etc. apply not only to individual estimates but also to projects which may comprise one or more constituent estimates. The authority competent to sanction a project should be determined on the basis of total cost of all constituent estimates.

iv. While authorizing financial powers as per Rule-12(3) DFPR, 2024, it has to be borne in mind that the Head of the Department shall continue to be responsible for the correctness, regularity and propriety of the decisions taken by the Gazetted Officers so authorized.

v. All conditions/instructions/remarks mentioned in front of each item of expenditure (in the attached schedules) shall be complied with while exercising financial powers so delegated.

With respect to the financial powers delegated to Divisional Heads, if Government rules, manuals, policies, guidelines, procedures, or directives explicitly mandate IFA consultation, the matter must be referred to the concerned HOD/HOC as required.

All other cases which are to be approved by Secretary (Posts) or the Hon’ble Minister-in-charge should first be cleared administratively by the concerned Head of Circle in consultation with the Circle IFA and then forwarded to the concerned Member/DGPS for onward submission to JS&FA for obtaining financial concurrence/advice.

Copy to:

1. All Members of the PSB
2. All Senior DDsG/DDsG in Postal Directorate
3. CGM (PLI)
4. All Chief PMsG
5. Principal Director (F&C Audit)
6. Director, RAKNPA
7. Secretary (PSB), All PMsG, All GMs/Chief Engineer
8. GM (CEPT) for uploading in India Post website
9. Directors of Accounts (Postal), Directors (Postal Services), Directors (Foreign Post)
10. Director (Budget)/T&C/IA/Accounts/PA (Admn.)/F-PMU
11. All Divisional Heads in Circles
12. SO (C&A/PB) & DDO, Department of Posts
13. SO (Admin) for uploading in eOffice
14. Office Copy/Guard File.

Copy for information to:

1. Sr. PPS to Secretary (Posts)
2. PSO to DG (PS)

Delegation of Financial Powers in PDF from CEPT

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