Daily Cash Report Compliance for India Post Offices – Mandatory IPPB Reconciliation by 30 April 2025 | DoP Circular

No. PB-06/4/2024-PBI-DOP

Government of India

Ministry of Communications

Department of Posts

(PBI Division)

Dak Bhavan, New Delhi

Dated 21 April 2025

To:

All Chief Postmasters General (CPMsG)

Subject: Regarding Status of Cash Report downloaded by respective SO/HO for March 2025.

Key Points:

Issue Reported:

• IPPB highlighted that Circles are not downloading the Cash Report daily or performing daily cash reconciliation for March 2025.
• An MIS of the cash report for March 2025 is enclosed for reference.
• SOP Compliance:
• As per Point No. 5 of the SOP on Cash Management between the Department and IPPB:
• Cash reports must be generated daily, even if no IPPB transactions occur.

Point No. 2 (c) mandates:

• SPM/APM/HPM must generate the cash management report via HFINRPT of IPPB Finacle at day-end and reconcile it with cash in hand.
• Non-compliance risks misappropriation of government funds.

Action Required:

• Circles must ensure daily download of cash reports, reconciliation, and confirmation to IPPB branches.
• Submit an Action Taken Report in the prescribed format by 30 April 2025 to the PBI Division.

Enclosure:

MIS of cash reports for March 2025.

Copy of SOP on Cash Management.

Signed by:

(Mithilesh Kumar Mandal)

Assistant Director General (PBI-II)

Copy to:

CRO, IPPB: Requested to review compliance after one month and submit an updated status report.

Summary of Critical Instructions:

• Daily Cash Reports: Mandatory for all Post Offices, even with zero IPPB transactions.
• Reconciliation: Use HFINRPT in IPPB Finacle to tally cash.
• Deadline: Compliance confirmation due by 30 April 2025.
• Risk: Non-compliance may lead to financial irregularities.

Note: Abbreviations:

• SO/HO: Sub-Post Office/Head Post Office
• SPM/APM/HPM: Sub-Postmaster/Assistant Postmaster/Head Postmaster
• HFINRPT: Finacle report generation module.