Termination of Advance Expenditure/Nomination of Teams Without Available Funds in Circle Sports Board

Government of India

Ministry of Communications

Department of Posts

(Welfare and Sports Section)

File No.: No. 3-01/2025-WL&Sp-Part(1)

Location: Dak Bhavan, Sansad Marg, New Delhi – 110001

Date: 09.04.2025

Addressed To: All Heads of Postal Circles

Subject:Termination of Advance Expenditure/Nomination of Teams Without Available Funds in Circle Sports Board

Key Observations:

Unauthorized Expenditure: Some Postal Circles have been nominating teams for AIP (All India Postal) tournaments and incurring related expenses without ensuring sufficient funds in their respective Circle Sports Fund.
Budget Disruptions: These Circles later request the Postal Sports Board to allocate funds to cover liabilities, causing annual budget imbalances.

Directive Issued:

Strict Prohibition:

No team nominations or expenditures are permitted without verified availability of funds in the Circle Sports Fund.
Circles must adhere to budgetary discipline and avoid creating unfunded liabilities.

Approval & Compliance:

Copies Sent To:

PPS to Secretary (Posts) / PPS to Director General (Postal Services).
All Members of the Postal Sports Board (PSB) / AS & FA (Admin Staff & Financial Adviser).
All Sr. DDG/CGM (PLI, Parcel, Business Development).
All Deputy Directors General (DDsG).
APS, RAKNPA, All Postal Training Centers (PTCs).
GM (CEPT) – Requested to upload on India Post website.
E-Office Notice Board for wider dissemination.

Summary of Key Points:

Purpose: Curb unauthorized sports expenditures by Postal Circles to maintain fiscal discipline.
Target Audience: All Postal Circle Heads and Sports Board Authorities.
Action Required: Immediate compliance with fund-availability checks before nominations/expenses.

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