Master Data validation in the IT 2.0 environment

Government of India, Ministry of Communications, Department of Posts

Center for Excellence in Postal Technology (CEPT), Bengaluru-560001

Letter No.: CEPT-7/IT 2.0/Vol IV/dlgs

Date: 20-05-2025

Subject: Master Data validation in the IT 2.0 environment

Key Instructions

• Purpose: Validate sanitized master data migrated to IT 2.0 due to observed inconsistencies.
• Access: Provided to all Administrative Offices (Dte/PAO/CO/RO/DO) via IT 2.0 Portal (Default password: <Communicated through eMail>).

Timeline: Activities must be completed as per the schedule below.

Sl. No	Activity	Responsible Office	Timeline (Activity to be completed)	Module/Card	Details of the SOP/Document for reference	Page No
1	Device Registration*	CO/RO/DO	Starts from 22-05-2025	BCP Solution → Device Registration	Device Registration Process (Circulated vide CEPT letter dated 07-04-2024)	1 to 2
2	TOTP App installation	CO/RO/DO/PO/Staff	Immediately	N/A	TOTP (Secure IT 2.0) App- User Manual (Circulated vide CEPT letter dated 07-04-2024)	1 to 3
3	Establishment Data (Post and Cadre) Validation	CO/RO/DO & All administrative offices	Immediately	Post/Cadre details	Annexure_1
4	Employee Data Validation	CO/RO/DO & All administrative offices	Immediately	Employee details	Annexure_1	46 to 54
5	Schedule Creation/Modification	DO	Immediately	Schedule Management → Create Schedule/Schedule Modify/Delete/Add stop sequence/Modify stop sequence
6	Maintain DML	DO	Immediately	Sorting Management → Due Mail list → View DMI → Maintain DML		134 to 141
7	Treasury data validation (Authorised balances and cash office/bank mapping)	DO	Immediately	Treasury Management → Tools → Office Details		66 to 68
8	Create Sets for all Mail offices	RMS DO	Immediately	Sorting Management → Set Master Management	Operational Guide_Postal and RMS Divisional Office_Version 3.0 Dated 09.03.2025.pdf	130 to 133
9	On-board Outsource Resource/Substitute (If required)	DO	Immediately	Personal Information System → Employee Management → On-board Outsource Resource (Maker and checker concept)		182 to 184
10	Create Temporary Arrangement (If required)	DO	Immediately	Personal Information System → Employee Management → Temporary Arrangement (Maker and checker concept)		184 to 186
11	Authority Mapping for all the Posts	DO	Immediately	Post Management → Assign Post to Post Mapping		198 to 205
12	Role Assignment	DO	Immediately	Role Assignment → Work Distribution		206 to 215
13	Customer data validation	DO	Immediately	Customer Management → Reports → View Customers → View Contracts	Self-explanatory
14	Bank Details Configuration by PAO (Remittance & Drawing Accounts)	PAO	Immediately	Bank Module → Configure → Bank details configuration → Bank Details Activation	Operational guide-Accounts Module for PAO (DAP)	28 to 32
15	Mail office Mapping	RMS DO	Immediately	Sorting Management → Mail office Mapping/Rotation	Operational Guide for RMS, (Mail office Mapping and Work Assignments in RMS)	1 to 11
16	Work Assignment	RMS DO	Immediately	Sorting Management → MO Staff Management →
17	Role Assignment	PO	T-5	Role Management → Work Distribution		167
18	Role Assignment to BPM/ABPM/Dak Sevaks	Concerned Role Authority	T-5	Role Management → Work Distribution		406 to 411
19	Batch – Beat Management	PO	T-5	Postman & Delivery Management → Batch-Beat Management	Operational guide for Postal & RMS Divisional Office	215 to 224
20	Bulk Addressee and Bulk Payee Mapping	PO	T-5	Customer Management → Add Bulk Mapping → Modify Bulk Mapping		241 to 243
21	Counter Configuration	PO	T-5	Counter Operations → Create New Counter & Shift	Self-explanatory
22	GPF balance Updation	PAO	Immediately	Payroll System → Drawing and Disbursements → Update GPF Balance	Annexure -III

Additional Instructions

• Role Assignment: Role Designation Authority (RDA) must assign roles per Annexure-II.
• Post Office Validation: PO-level validation must be completed by T-3; transactions should begin only on rollout day.
• GPF Balance Update: PAOs to follow Annexure-III.
• Undelivered Articles: Redirect physically and in CSI system by T-3; update status in rollout app by T-2.
• Support: Escalate issues via Support Desk tickets.

Signatory & Copies

Signed by: B. Raglau Sartra Rao, Assistant Director (Admin), CEPT Bengaluru.

Copies to:

Member (Technology), Dak Bhavan, New Delhi.

DDG (Tech), Dak Bhavan, New Delhi.

Annexures Referenced

• Annexure-I: Procedure for Employee & Establishment Data Validation.
• Annexure-II: List of roles for offices.
• Annexure-III: SOP for GPF Balance Updation.

Note: *Device Registration starts from 22-05-2025, but other validations should begin immediately.*