Cash/Stamps Requests Between Post Offices in IT 1.0 (SAP) and IT 2.0 (APT) - Detailed Explanation

Cash/Stamps & Stationery Requests - Detailed Explanation

1. When Origin and Destination Offices are under the Same DDO

S.No	Event	Origin Office	Destination Office	SAP Entries (IT 1.0 Office)	SAP Entries (IT 2.0 Office)	Remarks
1	Cash/Stamps/Stationery Request	IT 2.0	IT 1.0	--	Treasury → Cash/Cheques → Cash Request	IT 2.0 office must send an email/letter to the cash office with a screenshot of the request.
2	Cash/Stamps/Stationery Sent	IT 1.0	IT 2.0	Debit: Cash-In-Transit Credit: D&D_Cash	Miscellaneous Transactions → Cash Received	IT 1.0 office must maintain a record/register of requests received via email/letter.
3	Cash/Stamps/Stationery Request	IT 1.0	IT 2.0	--	--	IT 1.0 office must send an email/letter to the cash office.
4	Cash/Stamps/Stationery Sent	IT 2.0	IT 1.0	Credit: Cash-In-Transit Debit: D&D_Cash	Miscellaneous Transactions → Cash Sent	IT 2.0 office must maintain a record/register of requests sent via email/letter.

Note:
- Stamps and stationery are not part of cash balances in SAP.
- They should be recorded as sold, and the inflated cash balance should be shown as "Cash Sent" by IT 1.0 offices.

2. When Origin and Destination Offices are under Different DDOs

S.No	Event	Origin Office	Destination Office	SAP Entries (IT 1.0 Office)	SAP Entries (IT 2.0 Office)	Remarks
1	Cash/Stamps/Stationery Request	IT 2.0	IT 1.0	--	Treasury → Cash/Cheques → Cash Request	IT 2.0 office must send an email/letter to the cash office with a screenshot of the request.
2	Cash/Stamps/Stationery Sent	IT 1.0	IT 2.0	Debit: RSAO Credit: D&D_Cash	Miscellaneous Transactions → RSAO Remittances Credit	IT 1.0 office must maintain a record/register of requests received via email/letter.
3	Cash/Stamps/Stationery Request	IT 1.0	IT 2.0	--	--	IT 1.0 office must send an email/letter to the cash office.
4	Cash/Stamps/Stationery Sent	IT 2.0	IT 1.0	Credit: RSAO Remittances Debit: D&D_Cash	Miscellaneous Transactions → Cash/Stamps/Stationery Sent	IT 2.0 office must maintain a record/register of requests sent via email/letter.

Note:

- Stamps and stationery are not part of cash balances in SAP.

- They should be recorded as sold, and the inflated cash balance should be shown as "Cash Sent" by IT 1.0 offices.

Key Differences Between Same DDO & Different DDO Cases

• Same DDO: Uses Cash-In-Transit for accounting.
• Different DDOs: Uses RSAO (Remittances Sent to Accountant Office) for accounting.

Common Requirements for All Cases

• Email/Letter must accompany requests.
• Screenshots of SAP entries must be shared.
• Registers must be maintained for tracking requests.