IT 2.0 - Settlement of Mismatch entry in Branch Post Offices

MISMATCH ENTRY IN BRANCH OFFICES STEP 1 (Branch Office)

• To do Mismatch Entry in Branch Office first BPM should Tally the Cash Balance Report to the Actual Cash Balance (Manual Daily Account)
• (BPMs may ignore the Wallet Balance if any difference noticed in Wallet Amount)
• If the Cash Balance shows less than the Actual Cash Balance (Manual Daily Account)

BPM needs to Add the Balance to Cash Balance by following below steps:-

• IMA App-Counter Operations-Miscellaneous-Wallet Adjustment Receipts-Enter

Amount (The Amount required to be raised)-Submit.

• If the Cash Balance Shows More than the Actual Cash Balance (Manual Daily Account)

BPM needs to deduct the Balance from Cash Balance by following below Steps:-

• IMA App-Counter Operations-Miscellaneous-Wallet Adjustment Payments-Enter

Amount ( The Amount required to be deducted)-Submit

By following the above methods Actual Cash Balance (Manual Daily Account) will be tallied to the Cash Balance of IMA.

STEP 2 (Branch Office)

• If the Mismatch Amount shows Negative Balance due to one Payment figure: BPM should select appropriate Payment head and click on Add then Submit
• If the Mismatch Amount shows Positive Balance due to one Receipt Figure: BPM should select the appropriate receipt head and click in Add then Submit 
• If the Mismatch Amount is having both the Receipts and Payments Figures: BPM should first select the correct receipt Head and Add, then select the correct payment head, then Add (The Net Amount of Receipt and Payment should tally to the Mismatch Amount) Submit (when there is both receipt and payment amounts needs to be entered, then don’t directly Enter the Net Amount as mismatch Amount)
• IMA will accept the Cash Balance is correct and BPM have to do the Mismatch Entry in BO Daily Account to correct the Balance Difference of BODA. Once the Cash Balance and the Actual Cash Balance is tallied BPM can proceed for the Mismatch Entry only After Day End is done in IMA.

Mismatched Amount will be shown and BPM needs to do the Mismatch Entry:MISMATCH ENTRY IN IMA

BPM should check the mismatch amount shown is the correct amount which is actually not flown or wrongly flown in the DTR then only proceed for mismatch entry

By following the above steps BPMs will give the Correct Mismatch Entry in IMA

STEP-3 (Account Office)

After the Correct Mismatch Entry done at Branch Office, the Account Office will do the Reconciliation on the Next Day after receiving and Open of the Branch Office Account Bag.

Accounts-Account Verification-verify BO Daily Account-Select Date-Fetch-Select the BO and Click on Verify.

• Pop Up screen will appear to reconcile the mismatch Entries done by the Branch Office-Click on Reconcile.
• Select Correct Mismatch Account Head-Type Correct Account Head Number/description (Check correct Account Head is selected)-Amount-Remarks-Add.

(Note: - The reconciliation Amount should be accounted to the Correct Account Heads)

For Example: -

• Total CBS receipt Head should be Accounted to Scheme wise like SB/RD/TD/SSA etc.
• Speed Booking Amount should be split as PRC-Speed post +CGST on Courier Service + SGST on Courier Services
• Same methods to be followed for Insurance mismatch also
• A detailed report will shown below, check once again and Confirm the Data (If wrongly done can be deleted there itself)
• Click on Post.
• After making correct reconciliation verify the BO Daily Account