SOP for Processing Customer and Vendor Bills and Sanctions in Treasury in APT Module

Introduction

This SOP outlines procedures for:

• Accounting Customer Old Bills from CSI (SAP) 1.0.

Processing Vendor Bills and Sanctions via the Miscellaneous Transaction menu.

1. Processing Customer Old Bills

1.1 Role of Treasurer

Path: Treasury → Cash/Cheque → Customer Old Bills.

Steps:

• Select Customer ID, Transaction Type (Payment), and Mode (Cash/Cheque).
• Enter Remarks, Payment Account Code, and Total Bill Amount.
• Click Insert; fields lock except Account Code and Amount for adjustments.
• For TDS/recoveries: Add Receipt Account Codes and amounts.
• Verify Total Amount and Submit for supervisor approval.

1.2 Role of Treasury Supervisor

Path: Treasury → Approval → Misc Transactions Approval.

• Verify details via View Info, click Forward to Bank Module (irreversible).

1.3 Bank Module

• Issue cheque for the approved amount.

1.4 Final Steps

• Supervisor approves; Treasurer disburses cheque to customer against acquittance.

2. Processing Vendor Bills & Sanctions

2.1 Role of Treasurer

Path: Treasury → Cash/Cheque → Miscellaneous Transaction.

Steps:

• Select Transaction Type (Payment), Mode (Cash/Cheque), and enter Payee Name.
• Add Remarks, Payment Account Code, and Total Amount.
• For deductions (e.g., TDS): Insert Receipt Account Codes.
• For multiple sanctions: Add payment/receipt heads per sanction in one transaction.
• Submit for approval.

2.2–2.4 Approval & Disposal

• Supervisor reviews (View Info), forwards to Bank Module.
• Bank issues cheque; Supervisor approves, Treasurer disburses to vendor/beneficiary.

Key Notes

• Account Codes: Include both Payment and Receipt heads for adjustments.
• Multiple Sanctions: Consolidated under one payee per transaction.
• Irreversible Action: Once forwarded to Bank Module, transactions cannot be reverted.
• Summary: Procedures ensure accurate recording under relevant heads for bills/sanctions, with checks at each stage (Treasurer → Supervisor → Bank).