1. Readiness of Master Data of BOs and GDS in separate Master Excel Sheet template. (Attached)
Two separate Master Excel Sheet Templates for office creation (BOs data in the central attendance portal), and GDS Details, is attached herewith. The purpose of this Excel Template is to ease office data and employee data creation in the Attendance Portal. The lat-long data is also required to be filled in these template. The Parcel Directorate had shared the same for all the BOs in the Circles. A copy thereof is also attached herewith in google drive for reference of the Circle. However, the correctness of the lat-long is to be ensured by the respective Division.
2. Obtaining and activation of subdomain at the attendance portal.
2.1. At the outset each Divisional head (Nodal Officer) of the Postal Divisions in the Circles will obtain the subdomain by registering themselves in the central attendance portal within the given timelines given in the Schedule above.
2.2 The process for new registration/obtaining a new subdomain through the central attendance portal is attached as PD-1. For registration of nodal officers at the central attendance portal, only an active India Post email ID will be used. The concerned SPOC in the Circle will verify and authorize the nodal officer's request form for the sub-domain promptly.
2.3 As confirmed from NIC, at present 63 subdomains List attached-Annexure-I) are already registered in the attendance portal, including 4 subdomains of Pilot Postal Divisions. These 59 Divisions (leaving 4 Pilot Divisions) may be given priority while for implementation of the initiative in the initial phases. The existing sub domains may be required to be updated/activated (for various reasons such as transfer/reitrement of the the Nodal officer etc.), therefore, concerned Divisions may take action to update/activate the sub-domain, as per the Process Document-1A (PD-1A) attached.
3. Adding BO details in the attendance portal by Nodal Officers, including geo-fencing details (latitude and longitude)
After obtaining the new subdomain/updation-activation of the existing subdomain, Master Data Entry is to be carried out by the nodal officer as given the process document-PD-2. Till the subdomain is approved by the NIC, the Division may keep ready the Branch Post Office Master data in the master Excel sheet for ready updation in the portal. The master Excel sheet is also attached in google drive. Divisions and GDS keep their details ready (Like GDS Aadhar number, Mobile number, Email id, GDS ID etc .Excel sheet attached in Google drive. The GDS name and DOB should be same per her/his Aadhar) for registration in the subdomain of the attendance portal, well before the scheduled date of the rollout.
4. Registration and activation of GDS at the attendance portal.
After updating the Branch Offices data in the attendance portal by Divisions, theconcerned GDS has to register herself/himself in the attendance portal (as PD-3), and the nodal officer will activate the GDS attendance id after verification as given in PD-3A. Their registration can also be done on any desktop/laptop by the Division, Sub Division or Account office, in case of any difficulties is faced in the process.
5. Installation of AEBAS (to be pushed by IPPB in Device) and Aadhar Face RD app in DARPAN Device (if not already installed) and test 3 days at least before scheduled roll out by BPM
IPPB will push the APK file (AEBAS and Face RD) in the DARPAN device well before the scheduled rollout of the Branch Office. Divisions will share the list of Branch Offices with IMEI numbers of all DARPAN devices well in advance (at least 7days before by IPPB) and coordinate with the concerned IPPB team for pushing the APK file in all DARPAN devices.
Deadline for Roll Out of Facial Attendance System for BPMs
| S.No | Activity | Phase-I Deadline | Phase-II Deadline | Phase-III Deadline | Phase-IV Deadline |
|---|---|---|---|---|---|
| 1. | Obtain & activate a subdomain on the attendance portal | 05.09.2025 | 12.09.2025 | 19.09.2025 | 26.09.2025 |
| 2. | Prepare Master Data of BOs and GDS in provided Excel template | 05.09.2025 | 12.09.2025 | 19.09.2025 | 26.09.2025 |
| 3. | Add BO details (including geo-fencing) to the portal | 19.09.2025 | 26.09.2025 | 04.10.2025 | 10.10.2025 |
| 4. | Register and activate GDS at the attendance portal | 04.10.2025 | 10.10.2025 | 18.10.2025 | 25.10.2025 |
| 5. | Install & test AEBAS and Aadhar Face RD apps on DARPAN devices | 10.10.2025 | 17.10.2025 | 25.10.2025 | 01.11.2025 |
Updates:
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