Govt Service Book, Leave Account & Personal Files Guide

Supply of certified copy of Service Book on quitting service:

• The Service Book itself is not given to the government servant upon retirement, resignation, or discharge.
• However, a certified copy of the Service Book can be supplied upon request.
• A copying fee of Rupees Five is charged for this service.

Leave Account:

• A leave account must be maintained in the prescribed form for each government servant.
• This is the responsibility of the Head of the Office.

PERSONAL FILES - Guidelines for maintenance:

Purpose: A personal file is a collection of authenticated copies of orders and papers related to important events in a government servant's career. It is not meant for processing new matters.

Criteria for including a paper: A paper should only be placed in the personal file if it:

(a) Concerns the government servant.

(b) Relates to an important career event.

(c) Is likely needed for future reference.

(d) Merits long-term retention.

(e) Eliminates the need to retain the original subject file or helps in its retrieval.

Content: An illustrative list of suitable papers is mentioned (though not shown in the excerpt).

Management: Personal files are to be maintained as separate files.