SOP to update Bank details of DOP and GDS through Payroll module for drawing Paybills and Supplementary Bills V1

1 Introduction

Provision made to maintain second Bank so as to configure separate Bak for Paybill and Supplimentary Payment.Updation of Bank details of DOP and GDS officials are now made available at Payroll Service. While all disbursement paid to same bank account with existing provision, With this new Provision, Supplimentary payments can be paid/disbursed to POSB & Paybill to Non-POSB incase if requested by Employees.

2 Role Required

 3 Additionofbankaccount

 (a)FromPayrollServiceforDDOuser:

 NavigatetoPayrollSystemandclickon“Update&EmployeePay RelatedInfo”subcard->BankDetails

(b)FromEmployeeSelfService

• Navigate to Employee Selfservice-> Employee Payments System-> Miscellanoeus System and clickon “BankDetails”.

• From Payroll Service,Employee ID to been tered to see details which is directly available for display from Employee self service as per logged in user.

• Existing bank account number already available shall be displayed. User  will get an option to add another bank account number. Clickon Add button to add another bank details.

• All the details updated by Employee/DDO users are logged in the system and will be made avialable from Other Reports.
• Modification of Account number or IFSC Code is not allowed instead Employee/DDO users can disable and add new Bank details.

• Enter Account Number, IFSC Code. Upon entering IFSC Code, Bank Name, Branch City and Branch Address will be auto populated.

Select “Bank Type” from the dropdown, enter remarks and click on Choose File to select proof of bank account. Then click on “Click to Upload” button.

Note: Adding bank account upload document is mandatory (Eg.: Bank Passbook, Cheque leaf). DDO can download the document to cross check while approval.

• After clicking on “Click to Upload” button, “File uploaded successfully.” will be visible. Then click on “Add” button.

• After clicking on “Add” button, a success message will be seen with Request ID.    

Navigate to “Approve Misc. Requests” page in Payroll System -> Update Employee Pay Related Info sub card. Click on Approve Misc. Requests in side pane.

The request will be available for Approval / Rejection.

DDO can click on the hyperlink to view submitted details. DDO can also click on “Download File” to view proof of bank account document uploaded.

Click on “Reject” button to reject. Click on “Approve” button to approve. Upon clicking on “Approve” button, a success message will be visible.

4. Process to make one bank account for salaries and other for supplementary bills

After navigating to Payroll System and click on “Update Employee Pay Related Info” sub card “Configure Bank Details” page, enter the employee ID and click on “Search” button. POSB / non-POSB bank details will be visible. Click on > to expand and view the details.

Enter “Remarks” and click on “Update” button.

• Click on Toggle button under status to change bank account status from Active to Inactive or Inactive to Active. Click on “Yes” to confirm change.
• Bank account can be switched between Paybill and Supplementary Bills.
• After clicking on Yes success message will appear.

Note:

1. Addition of bank account can be initiated from Employee Self Service or through Accounts branch. After addition, it needs to be approved from Approve Misc. Transactions page.

2. Only 1 POSB bank and 1 non-POSB bank allowed. (Ex.: An official has POSB bank account before this feature. He will be allowed to add only a non-POSB bank account. Similarly if an official has non-POSB bank account, he will be allowed to add only a POSB bank account.)

4. Modification is not allowed (IFSC Code, Account Number, Bank Type). Any changes required needs current Bank details to be disabled(ESS/DDO) with new Bank data to be added.

5. Only modifications allowed are bank account active <-> inactive; switch between paybill and supplementary bills. These actions do not require any approval.

6. Duplciate Account number and IFSC not allowed.