Monitoring of Excess cash balances under your jurisdiction as regular basis.

Sub: -Regarding monitoring of Excess cash balances under your jurisdiction as regular basis.

Kindly refer to this office letter of even no. dated 12.10.2026 vide which following observations on above cited subject were conveyed for compliance. But the same is still awaited.

While checking the DoP Cash balance in DOP IT 2.0 portal as on dated 07.10.2026 (enclosed), it has been observed that maximum no’s HOs/SOs/BOs under your jurisdiction are retaining excess DoP Cash balance beyond their maximum authorized limit, which is highly irregular/objectionable and in violation of Departmental guidelines. Such type of irregularities may cause/apprehend fraudulent activity.

The Sub Divisions wise list of SOs/BOs having excess cash balance beyond authorized limits has been reviewed, in which it was observed that a substantial number of SOs/BOs under your jurisdiction are still regularly retaining cash beyond their maximum authorized limits, despite repeated instructions issued to this office from time to time in this regard. The matter is viewed seriously.

The competent authority has further directed that all Sub-Divisional Heads shall closely monitor the cash balances of all Post Offices under their respective jurisdictions and ensure strict compliance with the prescribed cash retention limits. An Excess Cash Balance Report shall also be submitted to this office on a monthly basis, indicating the position of excess cash, if any, and the action taken for its immediate remittance.

All Sub-Divisional Heads were also made responsible for ensuring that no BO/SO under their jurisdiction retains excess cash beyond the authorized limit.

Further, any instance of retention of excess cash for five continuous days was to be strictly monitored and was liable to attract immediate disciplinary action against BPMs/Officials.

Therefore, it is once again requested to kindly submit action taken report for remittance of excess cash w.r.t defaulting offices (As enclosed above) to this office within three days positively. It may be treated as Most Urgent.

DA:- As stated.

Digitally signed by

Sandip Kumar

Date: 11-11-2026

16:58:08

Assistant Director (Inv & Vig)

O/o the Postmaster General

East Region, Bhagalpur - 812001