Continuation of Cleanliness Campaign (Special Campaign 4.0) and Implementation of Swachhta Action Plan 2025

Government of India

Ministry of Communications

Department of Posts

(CS Division)

Dak Bhavan, Sansad Marg

New Delhi-110001

Dated: 17 April 2025

To:

The Chief Postmaster General (CPMG), All Circles

Subject: Continuation of Cleanliness Campaign (Special Campaign 4.0) and Implementation of Swachhta Action Plan 2025

Reference: Previous letter no. P G-01/22/2024-PG-DOP dated 07.01.2025.

Key Points:

Background:

• Active participation in Swachh Bharat Mission since 2014 through Annual Cleanliness Action Plans (SAP).
• Special Cleanliness Campaigns conducted over the past four years in coordination with DARPG.

Special Campaign 4.0:

• Ongoing from October 2024 to September 2025.
• Regular inspections confirm commitment to hygiene in post offices nationwide.

Swachhta Action Plan 2025 (SAP 2025):

Regular Cleaning Activities:

• Daily, weekly, fortnightly, monthly, and quarterly schedules.
• Submit location details (Annexure I) and follow guidelines (Annexure II) by the first week of May 2025.

Special Cleanliness Activities:

• Select activities from Annexure III, assign responsibilities, and submit consolidated plans by the first week of May 2025.

Monitoring & Reporting:

• Digitize cleanliness and infrastructure data for tracking.
• Collect feedback for continuous improvement.

Funding & Awareness:

• Expenses to be covered under 10% of Office Expenses (Non-Plan).
• Conduct cleaning drives, workshops, and awareness programs.

Deadline:

• Submit Circle/Division-level action plans by the first week of May 2025.
• Monthly Reporting Format (Submit by the 5th of each month):

Sl. No.	Activity	Outcome	Remarks, if any
1	No. of Special Cleaning Activities
2	Quantity of scrap disposed (in kg)
3	Money earned through scrap disposal (₹)
4	No. of files weeded out
5	Space freed (in sq. ft.)
6	Best Practices adopted
7	Before-After Photos (HD quality)

Approval:

Assistant Director General (CS).

Copy to:

• Director RAKNPA.
• Director All PTC.