IT 2.0 Rollout: Complete Checklist for Postal Offices (BO/SO/HO/RMS) with T-14 to T-0 Deadlines

1. General Structure

Office-specific checklists for:

• Branch Post Offices (BO)
• Sub Post Offices (SO)
• Head Post Offices (HO)
• Divisional Offices (DO)
• RMS Units
• Administrative Offices (RO/CO/Directorate, etc.)

Timeline references:

• T-14 to T-0: Critical actions mapped to days before rollout (e.g., device registration by T-14, account closures by T-3).

2. Key Requirements by Office Type

A. Branch Post Office (BO)

• Accountable Articles: Process all COD/VP/EMOs by T-3; pending items migrate to IT 2.0.
• Device Registration: Complete APK installation by T-7.
• High-Value Withdrawals: Clear by T-3.
• IMA App: Ensure latest APK is deployed by T-2.
• Checklist Submission: Signed by BPM on T-3.

B. Sub Post Office (SO) & Head Post Office (HO)

• Device Registration: Complete by T-14.

Cash/Inventory:

• Zero POS Cash GL by T-3.
• Reconcile DOP Cash/Stamp balances by T-2.
• No negative balances allowed in IT 2.0 migration.
• Role Management: Assign user roles by T-3.
• Pending Transactions: Clear all CBS/PLI payments, GeM payments, and VPMO bookings by T-3.
• TOTP App: Deploy SECURE 2.0 for two-factor authentication (desktop login).

C. Divisional Office (DO)

• Monitoring: Verify BO/SO/HO compliance with:
• Cash/stock reconciliation (T-2).
• Transit item clearance (T-3).
• Role Mapping: Assign Role Delegating Authorities (RDAs) by T-4.
• Data Sanitization: Confirm readiness by T-6.

D. RMS Units

• Device Registration: Complete by T-14 (Windows 10+ for desktops).
• Mail Processing: Close all bags in CSI; migrate sort lists to IT 2.0.
• Role Mapping: Assign roles for HSA/Supervisor/SA officials.

E. Administrative Offices

• Device/Readiness: Align with DO timelines (T-14 registration, T-6 sanitization).
• Role Management: Complete by T-3.

3. Common Critical Actions

• Device Registration: Mandatory for all offices by T-14.

Financial Compliance:

• Zero pending transactions (cash, stamps, cheques).
• No negative balances in CSI before migration.

Security:

• TOTP (SECURE 2.0) app for authentication.
• BCP solution for low-connectivity areas.

4. Sign-Off Requirements

• BO: Signed by BPM.
• SO/HO: Signed by Postmaster.
• DO/RMS/Admin: Signed by Divisional Head/Head of Office.

Summary
The checklist ensures seamless transition to IT 2.0 by enforcing:
✅ Strict timelines (T-14 to T-0) for device registration, data sanitization, and financial closures.
✅ Role-based access control (RDAs, Postmasters).
✅ Compliance verification through signed checklists at each level.