Accounting Aadhaar Update Fees Procedure in APT 2.0

Standard Operating Procedure (SOP) for Accounting of Aadhaar Updation Fee Collected

Issued by: Government of India, Ministry of Communications, Department of Posts

Technology: Advanced Postal Technology (APT)

1. Introduction

Purpose: To account for fees collected for Aadhaar demographic/biometric updates.

Fee Structure:

• Demographic Update: ₹50 (₹42.37 fee + ₹3.815 CGST + ₹3.815 SGST/UTGST)
• Biometric Update (with/without demographic): ₹100 (₹84.75 fee + ₹7.625 CGST + ₹7.625 SGST/UTGST)

Accounting Methods:

• Through Treasury Module (preferred for bulk transactions)
• Through Booking Solution (for counter operators)

Note: Choose one method only (Treasury or Booking Solution) per transaction.

2. Accounting via Treasury Module

2.1 Role of Treasury Operator

1. Access:
   Navigate to: Treasury → Cash/Cheques → Misc Transactions
2. Enter Details:
   • Transaction Type: Receipt
   • Transaction Mode: Cash
   • Remarks: Brief description (e.g., "Aadhaar demography updation 10 Nos.")
   • Account Codes:
     • 1201005500: Aadhaar Biometric/Demographic Updation
     • 8661003300: CGST
     • 8661003400: SGST
     • 8661003500: UTGST (if applicable)
   • Amount: Enter per transaction (e.g., ₹423.70 for 10 demographic updates)
3. Submit: Click "Insert" for each account code, then "Submit" to consolidate

2.2 Role of Treasury Supervisor

1. Verify Transactions:
   Navigate to: Treasury → Approval → Misc Transactions Approval
   Click "View Info" to check breakup (fee + GST)
2. Approve: Add remarks and click "Approve" → "Confirm"

2.3 Generate Reports

• TCB (Treasurer's Cash Book):
  Path: Treasury → Reports → TCB
  Verify receipts under "Aadhaar demography updation"
• DTR (Daily Transaction Report):
  Path: Treasury → Reports → DTR
  Fee appears in Part-I (Consolidated Fund)
  GST appears in Part-III (Public Account)

3. Accounting via Booking Solution

3.1 Role of Counter Operator

1. Submit Fee (Excluding GST):
   Path: Booking Solution → Counter Operations → Misc Transactions Accounting
   Select: Aadhaar Other Biometric/Demography Updation
   Enter amount (e.g., ₹84.75 per biometric update) and remarks
2. Submit GST Separately:
   Repeat for CGST/SGST/UTGST under respective account heads
3. Check Wallet:
   Verify total under "Booking" in wallet (includes all transactions)
4. Transfer Cash to Treasury:
   Path: Booking Solution → Counter Operations → Transfer Cash
   Select "Counter to Treasury", enter amount, and submit denominations

3.2 Role of Treasury Operator

1. Acknowledge Cash Transfer:
   Navigate to Treasury → Process Pending Transactions
   Click "Process" → "Confirm"

3.3 Counter Operator Final Steps

1. Submit Common Account:
   Path: Booking Solution → Counter Operations → Common Submit Accounts
   Generate, fetch, and verify receipts/payments (difference must be zero)
2. End Shift:
   Path: Booking Solution → Counter Operations → End Your Shift

3.4 Role of Counter Supervisor

• Verify Submit Account:
  Path: Booking Solution → Counter Operations → View Counter Status
  Check details and click "Verify Account"

3.5 Generate DTR

Fee reflects in Part-I, GST in Part-III (same as Treasury Module)

Key Abbreviations

Abbreviation	Full Form
APT	Advanced Postal Technology
DTR	Daily Transaction Report
TCB	Treasurer's Cash Book
CGST/SGST/UTGST	GST components

Visual Workflow

1. Treasury Module:
   Operator submits → Supervisor approves → TCB/DTR generated
2. Booking Solution:
   Counter operator submits → Transfers cash → Supervisor verifies → Shift ends → DTR generated

Issued by Centre for Excellence in Postal Technology

SOP No. 1 | Dated: 05-08-2025