Payroll Q&A Updates – 15/08/2025 in APT 2.0 Enviroment

Payroll Q&A Updates – 15/08/2025

Dear All,

Please find below important clarifications and updates regarding Payroll & IT 2.0:

1) Retired Employee in IT 1.0 / Exit Management

→ Mark retirement in Exit Management. Follow SOP.

2) Pensioner Arrears Payment in IT 2.0

→ Use Treasury Operator → Misc Transaction .

→ Option in Pension Master Page – add existing pensioner by Pension ID or create new.

3) Arrears Payment (Basic, DA, HRA) missed increment July 2025

→ Use Arrears Due Payment menu .

→ Can be given with salary or via off-cycle payment .

4) GDS retired on 03/07/2025 – TRCA Drawal

→ Fix pay till 03.07.2025 and draw.

5) TA Advance before rollout of IT 2.0

→ Settle TA bill manually.

→ Process tour TA bill through supplementary bills .

→ If advance > claim, initiate recovery.

6) Payment of FHR with TDS

→ Treasury Module → Misc Payment.

→ Deduct GST/TDS while selecting FHR account code.

7) GPF Final Withdrawal, GDS resigned cases, Nominee payments

→ Check Exit Management / Pension Module .

→ Non-active employee cases visible in DDO Reports.

→ GDS Nominee payment – use Supplementary bills.

8) Union Payment to Divisional Secy POSB A/c

→ Direct POSB Credit not available. Draw CQ & pay via NEFT.

9) Over payment to GDS due to Officiating Arrangement

→ Happens due to PIS/LMS. Check temporary arrangement.

10) Reports for Returns

→ Use Other Reports → IT Deductions .

11) Calculation for GDS Outsiders

→ Currently as per Dte norms (30 days logic).

12) POSB Closure Amount Payment via Cheque

→ Treasury → Misc Receipts/Payments → Cheque Request.

→ Supervisor forwards → HO Treasury issues cheque → Flows back to source office for disposal.

13) GPF Balance & Ledger Updates

→ Available under Payroll → DDO → Other Reports.

→ Verify with CSI ledger. Discrepancy → Raise ticket.

14) Put Off Duty Payment Option

→ In GDS Earnings → TRCA → Ex-gratia Allowance.

15) Arrear Due Payment Reports

→ Available under Supplementary Payment Report .

→ Breakup details to be added.

16) APT Payroll Updates (02/08/25 to 14/08/25)

→ Half Pay deduction during LND implemented.

→ GPF advance recovery auto-adjusted.

→ IT deduction reports enhanced.

→ GDS officiating pay merged with TRCA from Aug payroll.

→ Cancel CQ Request option added.

→ Outsider & GDS Substitute Reports added.

→ Many bug fixes in Subsistence, LPC, NPS, arrear breakup.

17) Account Codes (Rollout Offices)

- PO OE: 3201027713 (FSC, Electricity, Telephone etc.)

- PO WAGES: 3201027102 (Sweeping, Allowances)

- Conveyance: 3201051813 (Mail conveyance)

18) PLI/RPLI Incentives Payment

→ Currently mapped to Allowances.

→ Use HOA 8016009100 for PLI & RPLI incentive payments.

19) Overpaid Pension Recovery

→ Payroll → Initiate New Recovery → Select Pension.

20) How to Generate Pay bill

→ Payroll → Drawing & Disbursement → Generate Pay Bill → Select Pending Employee → My DDO → Submit.

→ Download pay sheet under Pay Reports.

For detailed step-by-step processes, please refer to the official Payroll CEPT Q&A Document.

– Team Payroll CEPT

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