SOP – Manage Payroll Month by Circle Office

1. Introduction

This SOP explains the procedure for Circle Office to manage/control dates for Pay Bill activities by DDOs under their circles.

2. Roles Required

• Role Code: PAY-PM-CRU
• Role Name: Payroll Management
• Assigned to: Official identified by Circle office

3. Payroll Management

Access via: Payroll Services → Payroll Management → Manage Payroll Month

3.1 Manage Payroll Month

Procedure to configure payroll dates: 

Field	Description
Generate Paybill From	Start date for DDOs to generate paybill
Generate Paybill Till Date	End date for DDOs to generate paybill
Confirm Paybill From	Start date for DDOs to confirm generated paybill

Process:

• Select required dates for all fields
• Click checkmark (✓) under Actions tab to save
• To modify dates (only latest paybill month can be modified): Click edit icon under Actions tab
• Maximum allowed date for "Generate Paybill Till Date": 10th of next month

Example Configuration (September 2025):

Generate Paybill From: 2025-09-10
Generate Paybill Till Date: 2025-10-05
Confirm Paybill From: 2025-09-30

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